Leasing & Tenancy Delivery Coordinator

5 days ago

Double Bay, New South Wales, Australia Haben Full time $90,000 - $120,000 per year

Are you a master of multitasking with a passion for property? Haben Property Fund is on the lookout for a highly organised and detail-driven Tenancy and Leasing Coordinator to join our dynamic Tenancy Delivery and Leasing teams. In this pivotal role, you'll help bring fit-out programs to life, support stakeholder engagement, and ensure compliance across our national portfolio. If you thrive in a fast-paced environment and love keeping things on track, this could be your next big move.

About Haben
Haben is a privately owned funds and property management business that specialises in unlocking value from retail shopping centres currently located across the East coast of Australia. We are growing rapidly whilst maintaining our personal touch, and care both about our community of co-investors and partners, and the communities where our assets are located.

About the Role
As Tenancy and Leasing Coordinator, you'll play a key role in supporting the Tenancy Delivery team and Senior Leasing including the General Manager and Regional Managers. You'll be responsible for:

  • Providing administrative support to teams, including presentations and meeting coordination.
  • Tracking tenancy projects and assisting with fit-outs, site access, and logistics.
  • Engaging stakeholders through onboarding and coordination of contractors.
  • Coordinating the production and approval of documents, including leases, tenancy drawings, surveys, and notices.
  • Maintaining compliance records and supporting reporting and process improvement initiatives.

This is a fast-paced coordination role where your ability to juggle lease admin, project tracking, and stakeholder engagement will be key to delivering seamless tenancy outcomes across a national portfolio.

About You
We're looking for someone who brings a proactive mindset, strong coordination skills, and a sharp eye for detail. You'll ideally have:

  • Demonstrated ability to support a national team and meet tight deadlines
  • Advanced working knowledge of Microsoft Office 365, especially Excel
  • Excellent verbal and written communication skills
  • Strong relationship-building skills with internal and external stakeholders
  • Experience with property management platforms like My Building and Rapid (advantageous)
  • Basic understanding of construction processes and lease contracts (advantageous)
  • A commitment to maintaining accurate records and documentation across tenancy delivery

Why join us?
At Haben, we value growth, integrity, and community. We're committed to creating a workplace where everyone feels respected, supported, and empowered to succeed. Whether you're looking to take the next step in your career or bring your coordination expertise to a growing business, this is your chance to make a real impact.

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