Office Administrator
19 hours ago
THE COMPANY:
Leading provider of security services located at Taren Point.
THE POSITION:
As an Office Administrator, you will play a vital role in ensuring smooth day-to-day administrative operations within the office. Your responsibilities will include managing correspondence, facilitating communications, supporting scheduling and coordinating office activities and much more.
This is a great opportunity for someone with strong organisational skills who thrives in a fast-paced environment and enjoys contributing to a collaborative workplace.
RESPONSIBILITIES:
- Reviewing job status using inhouse system for all projects
- Co-ordinating all service call-outs and technician allocation to service jobs
- Ensuring service jobs are completed in a timely manner and reporting back to key clients regarding service works/jobs progress and follow-up where needed
- Administration of company databases
- Maintain effective filing and documentation systems
- Assist with scheduling and calendar management
- Act as a point of contact for all employees, providing administrative support and managing their queries
- Liaising with OHS Co-ordinator and other WHS /OHS providers to ensure compliance is met and maintained
- Querying and resolving with project manager/line manager any variances with invoice to purchase order before sending to customer
- Coding and processing of NSW employee expense claims, then processing through to Head Office for re-imbursement on approval of line manager/State Manager
- Assisting State Manager to co-ordinate all office activities and operations to secure efficiency and compliance to company policies and procedures
- Manage agendas/travel arrangements/appointments etc for senior management
- Coordinate office supplies and inventories
- Support team communications and correspondence
- Handle reception duties as required
SKILLS & REQUIREMENTS:
- Minimum 5-7 years experience in a similar role
- Accounts knowledge
- Professional and excellent communication skills
- Ability to prioritise and make decisions
- Have a clear understanding of managing a small office
SALARY: $80-85K + Super
Our client values professionalism, reliability, and a positive attitude. If you have previous office administration experience and are ready to contribute to a respected security services environment, we encourage you to apply.
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