Executive Assistant

1 day ago

Richmond, Victoria, Australia SolWorks Full time $80,000 - $120,000 per year

Location:
Richmond, VIC

Type:
Permanent Part-Time (4 days/week)

Salary:
$80,000 + super (pro rata)

About SolWorks

SolWorks is a dynamic small business delivering high quality signage and brand implementation projects for Australia's leading builders, developers, and creative agencies. We're not a sign shop, we're project managers who deliver signage.

As the business continues to grow, we're looking for a highly organised 
EA / Office Manager
to support the Founder/Director acrossboth business and personal tasks. This is a pivotal role that will help streamline operations, manage day-to-day admin and ensure projects and priorities stay on track.

Key Responsibilities

  • Generate and issue purchase orders for approved projects
  • Maintain project tracking and coordinate supplier communication
  • Prepare and distribute installation packs and documentation
  • Schedule installers and organise site access, permits and equipment hire
  • File project documentation, photos and invoices
  • Schedule and manage social media content
  • Coordinate client events and gifting
  • Assist with marketing collateral and presentation decks
  • Manage calendar, emails and reminders
  • Organise travel, meetings and logistics
  • Coordinate office environment including supplies and maintenance
  • Maintain accurate, well organised digital filing across SharePoint and Teams
  • Assist with general personal admin, scheduling and documentation for the Founder/Director

About You

You're organised, proactive and thrive in a fast-paced, hands-on environment. You enjoy variety, take initiative and get satisfaction from keeping things moving smoothly behind the scenes.

You'll Bring

  • Proven experience (2 – 4 years) in providing administrative, business support/coordination
  • Highly developed Microsoft Office skills (Word, Excel, PowerPoint, Outlook and SharePoint).
  • Experience in a team environment in a position requiring a high degree of autonomy and flexibility.
  • Proven experience in working to deadlines and managing tight and/or conflicting timeframes.

Why Join SolWorks

  • Work closely with the Founder/Director in a growing project management business
  • Exposure to high-profile signage projects across Australia
  • Richmond-based office (with cafés, transport, and parking nearby)
  • 4-day working week with flexibility
  • Opportunity to shape your role as the business scales

Apply

via LinkedIn or email  with your CV and a short introduction.

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