Business Administrator

Chisholm is seeking an experienced part-time (0.6 FTE) Business Administrator to join the Business and Information Technology team.

BELONGING AND INCLUSION 

Chisholm is resolutely diverse. We celebrate our people's unique contributions to achieving our ambition to transform lives through relevant and responsive high-quality education. Chisholm's culture of Belonging & Inclusion strives to promote a self-regulating culture that enhances the experiences of our employees, students and communities.  

ABOUT THE ROLE

As a Business Administrator, your key responsibilities include:

• Providing senior administrative support to the business area manager and provide multi-faceted administrative support to the leadership team of the business area, ensuring the effective and efficient organisation of administrative processes.
• Undertaking enrolment and course administration, including induction pack preparation, Markbook creation, and associated activities for required for processing or   withdrawals and completions.
• Preparing a range of regular and ad hoc reports, documentation, papers, and submissions
• Coordinating meeting support including room booking, preparation, minutes, agendas, and document dissemination.
• Provide support in the use of procurement and reconciliation finance systems including invoicing and purchase orders in line with Finance QMS policies and that are specifically related to the business area and delivery obligations.
• Providing support in the use of procurement and reconciliation finance systems including invoicing and purchase orders in line with Finance QMS policies and that are specifically related to the business area and delivery obligations.

ABOUT YOU 

You are a highly motivated individual with a relevant degree or diploma qualifications in Business Administration or related disciplines or extensive years of experience in a similar including the following:

• Proven experience in providing high level administrative support in a complex and demanding working environment able to confidently convey ideas and information in a clear and interesting way whilst understanding and meeting the needs of target audiences.
• Significant experience and advanced knowledge of Microsoft Office including MS Excel, MS Word, PowerPoint and proven ability to use various software suites and databases.
• Experience in providing service excellence to all internal colleagues and external clients.
• Proven success in process improvement, utilising creativity, and internal networking to see projects through to delivery.
• Demonstrated ability to build rapport and effectively engage with a diverse range of stakeholders
• Excellent written, verbal communication and interpersonal skills.
• Excellent attention to detail and commitment to accuracy.

ABOUT US

Chisholm is one of the largest vocational training providers in the state with a team of over 1,400 dedicated staff supporting 41,000 students who choose to study at Chisholm and training at our modern campuses across Melbourne's southeast and online.  We partner with governments, educational institutes, and businesses worldwide, sharing our expertise in vocational education.

We offer over 400 courses that include nationally accredited pathways from secondary school programs and short courses, through to certificates, diplomas, and degrees.

At Chisholm, we embrace differences in gender, age, ethnicity, race, cultural background, disability, religion, and sexual orientation. We know that diversity and inclusion help us to attract, recruit, engage and retain a team of talented people.

Chisholm has zero tolerance for child abuse and all forms of harm to children. All allegations and safety concerns will be treated consistently in accordance with Chisholm policy and procedure. 

WHAT WE OFFER 

• An Inclusive work culture – Chisholm is resolutely diverse. We celebrate our people's unique contributions to achieving our ambition to transform lives through relevant and responsive high-quality education.
• Professional Development – continue to grow your career.
• Networking Opportunities with Industrial Partners.
• State of the art facilities on our campuses.
• Free on-site parking as well as locations close to public transport.
• Free Employee Assistance Program – get the support you want. It's confidential.

If this is the job for you, please apply online now. We look forward to receiving your application

Important information about your application 

Your application should include:

• a cover letter
• your resume
• contact details of three (3) referees.

Please note, appointment to this position is subject to satisfactory completion of Safety Screening requirements including:

• Verified copies of qualifications and transcripts as listed in your resume
• Verified current Employee Working with Children Check
• Verified copy of unrestricted rights to work in Australia
• Verified National Police

Applications for this position close 5pm Monday 1 December 2025.

If you have any questions regarding the position or require further information, please contact Paola Kollias, Manager Business and Information Technology:

We are committed to a fair and equitable merit-based recruitment process for all our candidates. If you have specific accessibility or support requirements please contact our Belonging & Inclusion Lead by emailing

Chisholm reserves the right to withdraw an advertised position at any stage. 

Find out more about us by visiting us on our Website and social media sites.