Administration Officer

14 hours ago

Wingfield, South Australia Setpoint Full time $63,000 - $75,000 per year
Who We Are

At Setpoint Heavy Solutions, we've spent over a decade helping South Australian businesses keep their heavy vehicles and equipment running efficiently with reliable, high-quality air conditioning and cabin filtration systems.

Now, as our business continues to grow quickly, we're looking for an organised, proactive Administration Officer / Service Coordinator who wants to take ownership of their role and be part of a supportive, close-knit team.

If you're someone who enjoys variety in your day - from scheduling and job coordination to reconciling accounts, following up payments, and keeping things running smoothly behind the scenes - you'll fit right in here. You'll have plenty of independence, genuine support, and the chance to grow with a company that's going places.


Why You'll Love Working with Us

Independent & Varied Role – Take ownership of your day and play a key part in keeping our operations running smoothly.

Stability & Growth – Enjoy full-time hours in a growing South Australian business, with clear opportunities to progress into operations or leadership roles as we expand.

Supportive Team – Join a small, down-to-earth crew who value respect, communication, and reliability — no egos, just teamwork.

Balanced Work Culture – We value consistency, family life, and a "no overtime" culture — just solid, steady work with people who have your back.


What You'll Be Doing
  • Schedule and coordinate service calls and field jobs
  • Handle customer enquiries and manage job communication
  • Prepare and send customer quotes using established pricing systems
  • Ensure all job details are accurately captured for smooth invoicing and reporting
  • Order and track parts and deliveries
  • Follow up on approvals and unpaid invoices
  • Assist with job costing and provide data for monthly summaries
  • Provide general office and administrative support

About You

You're experienced, organised, and confident working independently.

You'll be a great fit if you:

  • Have proven admin or coordination experience (ideally in trades, mechanical or service industries)
  • Are highly organised, efficient, and detail-oriented
  • Communicate clearly with customers and tradespeople
  • Have experience using Xero or similar systems
  • Enjoy solving problems and taking initiative
  • Thrive in a small team where your input genuinely matters

What's on Offer
  • $32–$38/hr + super (equivalent to $63K–$75K p.a.)
  • Full-time, long-term position with variety and autonomy
  • Supportive, respectful, and no-drama team culture
  • Training and career growth opportunities as we expand

How to Apply

If you're ready to take ownership of a key role in a growing South Australian business, we'd love to hear from you.

Click Apply, and include your resume and a short cover letter telling us why you'd be a great fit for Setpoint Heavy Solutions.

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