Administration/Accounts Officer

4 days ago

Toowoomba, Queensland, Australia HB Group (Qld) Pty Ltd Full time $65,000 - $70,000 per year

Our client, a reputable timber construction company based in Toowoomba is seeking an organised and proactive Administration Accounts Officer to join their growing team. The successful candidate will be responsible for providing key administrative and bookkeeping support, ensuring the efficient running of office operations. This role presents an excellent opportunity for an individual who is technically-minded and thrives in a busy environment, with a strong interest in the building and construction industry.

Location: Torrington 

Salary: $65,000/$70,000 + Super

Hours: 4 days per week, Monday - Thursday (32 hours per week)

Administrative Duties:

  • Create purchase orders, quotes, and other documents using Word, Publisher, and Excel
  • Perform various office duties, including answering calls, assisting with inquiries, and providing customer service
  • Manage general office tasks such as photocopying, scanning, filing documents, maintaining stationery, and overseeing office upkeep
  • Assist with database management, mail-outs, email communications, and preparing tender documents
  • Handle counter and phone inquiries for retail and trade customers
  • Process incoming and outgoing quotes
  • Basic ability to read and understand architectural and structural house plans (or willingness to learn)
  • Manage relationships with suppliers, ensuring competitive pricing, agreements, and discounts
  • Monitor and maintain machinery, tools, and blade inventory
  • Assist with managing HR and WH&S programs
  • Issue and record design forms upon delivery of manufactured products to clients
  • Monitor debtor credit limits and insurance endorsements

Bookkeeping Responsibilities:

  • Strong proficiency in Xero, including payroll processing (desirable)
  • Prepare monthly accounts, as well as debtor and creditor reports
  • Assist with preparing documents for insurance and debtor finance audits
  • Conduct monthly bank account reconciliations
  • Reconcile purchase orders with invoices from suppliers
  • Support the company's accountant with BAS, GST, PAYG, and other statutory payments
  • Prepare weekly and monthly financial statements
  • Manage accounts payable and receivable

About the Ideal Candidate:

  • Previous experience in the building and construction industry would be advantageous
  • Strong organisational, skills with a keen eye for detail
  • Capable of working independently as well as within a team environment
  • Proficient in office software (Word, Excel, Publisher)
  • Experience using Xero accounting software is essential
  • Able to build and maintain strong relationships with clients and suppliers

If you are interested in this role, please send your current resume in Microsoft Word only (.doc or .docs) to   If you would like to have a confidential discussion, please contact Shauna Cowen on

  • Accounts & Administration Officer

    4 days ago

    Toowoomba, Queensland, Australia Heavy Vehicle Manufacturing Full time $80,000 - $120,000 per year

    About UsAt Heavy Vehicle Manufacturing, we are a proud family-owned company specialising in the design and manufacture of high-quality bullbars and trailers. With a strong reputation in the industry, we are committed to excellence, safety, and innovation in every vehicle we produce.We are currently seeking an experienced Accounts & Administration Manager to...

  • Accounts & Administration Coordinator

    4 days ago

    Toowoomba, Queensland, Australia Charterhouse Full time $55,000 - $65,000 per year

    Accounts & Office AdministratorLocation: Warwick, QLDSalary: $65,000 per year (Full-time) Our client, a reputable family-run manufacturing business located in regional Queensland, is looking for an experienced Accounts and Administration Coordinator to join their expanding team. The business specialises in supplying quality products to the building sector...

  • Administration Officer Trust Accounts

    4 days ago

    Toowoomba, Queensland, Australia Queensland Government Full time $104,000 - $130,878 per year

    **The Administration Officer, Trust Accounts is required to manage and process all matters relating to prisoners' trust funds and valuables. This includes activities such as banking of monies and monthly reconciliation of trust funds. In this role you will: o Control and maintain all monies receipted for prisoner trust funds, prepare necessary...

  • Administration Officer

    2 days ago

    Toowoomba, Queensland, Australia Children, Youth Justice And Multicultural Affairs Full time

    **The Administration Officer key responsibilities are**:- Implement, maintain and review financial and administrative policies and procedures, including, travel and accommodation arrangements and building, vehicle and plant and equipment maintenance to facilitate the effective functioning of the Directorate/s. Administer financial processes including...

  • Administration Officer

    1 day ago

    Toowoomba, Queensland, Australia Wagners Full time

    Wagners is currently seeking an Administration Officer to join Wagners Engineering Solutions division based locally in Toowoomba. The position will be responsible for assisting a team of Purchasing Officer's in daily administration and data entry duties.**The typical responsibilities of the role will include**:Accurately input data into the accounting system...

  • Accounts Payable Officer

    2 days ago

    Toowoomba, Queensland, Australia Hays Full time

    Fulltime Accounts Payable Opportunity in Toowoomba**Your new company**Your new company is an agricultural-based retail business that supplies pumping, irrigation and water filtration products, with customers Australia wide. Based in Toowoomba, this organisation is now seeking a fulltime Accounts Payable Officer to support the business through a rapid growth...

  • Accountant Administrator

    1 day ago

    Toowoomba, Queensland, Australia beBeeFinance Full time $60,000 - $80,000

    Job Title:We are seeking an accomplished Finance Officer to join our organization. As a key member of the team, you will be responsible for daily activities related to weekly and monthly accounts receivable and payable processing.This role requires strong analytical and problem-solving skills, with the ability to identify and resolve complex financial...

  • Administration Officer

    2 days ago

    Toowoomba, Queensland, Australia Children, Youth Justice And Multicultural Affairs Full time

    The key responsibilities of the AO3 level Administration Officer in a Child Safety Service Centre are as follows:- Follow guidelines in relation to human resources, records management, finance, travel and administrative policies and procedures. Follow guidelines in relation to maintaining vehicle, building and equipment in line with departmental procedures...

  • Office Administrator

    1 day ago

    Toowoomba, Queensland, Australia beBeeAdministration Full time $45,000 - $70,000

    **Job Opportunity:**We are seeking a highly organized and detail-oriented individual to join our team as an Administrator.**Key Responsibilities:**Process accounts payable and receivable efficientlyReconcile staff expenses in a timely mannerProvide support to various business unitsAssist with ordering office suppliesProcess timesheets for payrollCoordinate...

  • Administrative Accounting Professional

    1 day ago

    Toowoomba, Queensland, Australia beBeeAccounting Full time $69,497 - $99,697

    About this roleThis is a unique opportunity to join our team as an accounting professional. You will be responsible for managing multiple priorities and providing exceptional customer service.Key responsibilities include:Providing administrative support to the teamManaging databases and using MS Office (particularly Excel) efficientlyCommunicating...