Administration/Accounts Officer

3 days ago

Toowoomba, Queensland, Australia HB Group (Qld) Pty Ltd Full time $72,000 - $84,000 per year

Our client, a reputable timber construction company based in Toowoomba is seeking an organised and proactive Administration Accounts Officer to join their growing team. The successful candidate will be responsible for providing key administrative and bookkeeping support, ensuring the efficient running of office operations. This role presents an excellent opportunity for an individual who is technically-minded and thrives in a busy environment, with a strong interest in the building and construction industry.

Location: Torrington 

Salary: $65,000/$70,000 + Super

Hours: 4 days per week, Monday - Thursday (32 hours per week)

Administrative Duties:

  • Create purchase orders, quotes, and other documents using Word, Publisher, and Excel
  • Perform various office duties, including answering calls, assisting with inquiries, and providing customer service
  • Manage general office tasks such as photocopying, scanning, filing documents, maintaining stationery, and overseeing office upkeep
  • Assist with database management, mail-outs, email communications, and preparing tender documents
  • Handle counter and phone inquiries for retail and trade customers
  • Process incoming and outgoing quotes
  • Basic ability to read and understand architectural and structural house plans (or willingness to learn)
  • Manage relationships with suppliers, ensuring competitive pricing, agreements, and discounts
  • Monitor and maintain machinery, tools, and blade inventory
  • Assist with managing HR and WH&S programs
  • Issue and record design forms upon delivery of manufactured products to clients
  • Monitor debtor credit limits and insurance endorsements

Bookkeeping Responsibilities:

  • Strong proficiency in Xero, including payroll processing (desirable)
  • Prepare monthly accounts, as well as debtor and creditor reports
  • Assist with preparing documents for insurance and debtor finance audits
  • Conduct monthly bank account reconciliations
  • Reconcile purchase orders with invoices from suppliers
  • Support the company's accountant with BAS, GST, PAYG, and other statutory payments
  • Prepare weekly and monthly financial statements
  • Manage accounts payable and receivable

About the Ideal Candidate:

  • Previous experience in the building and construction industry would be advantageous
  • Strong organisational, skills with a keen eye for detail
  • Capable of working independently as well as within a team environment
  • Proficient in office software (Word, Excel, Publisher)
  • Experience using Xero accounting software is essential
  • Able to build and maintain strong relationships with clients and suppliers

If you are interested in this role, please send your current resume in Microsoft Word only (.doc or .docs) to   If you would like to have a confidential discussion, please contact Shauna Cowen on

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