Corporate Secretarial Officer

The Opportunity

Do you want to make a difference and join a values-based organisation? Here at The Kids Research Institute Australia our vision is simple – Happy, Healthy Kids.

Our Legal & Corporate Secretarial team supports is essential in providing corporate secretarial support to the Board, as well as providing expert legal advice and contracting assistance to both researchers and the broader organisation.

We now have an opportunity for a Corporate Secretarial Officer to join our diverse team. This role collaborates broadly across the Institute to provide high level administrative and secretariat support to the Board, and the Senior Lawyer/Company Secretary. This includes managing and producing board packs and minutes, actioning and drafting correspondence, liaising with stakeholders, diary and appointment management, and supporting the Institute's insurance portfolio.

In this role, you will:

• Provide proactive, professional, accurate, timely and efficient corporate governance and administrative support.
• Act as a liaison between the Board, executive team, and external stakeholders.
• Attend meetings, prepare agendas, minutes and board packs and prepare correspondence.
• Oversee the renewal and management of the Institute's insurance portfolio, including notification and management of insurance claims and incidents, ensuring timely reporting and resolution.
• Manage statutory registers, reconcile credit card expenses, issue purchase orders, managing payment of expenses.

Based in our modern offices within Perth Children's Hospital, this full-time role will be offered on an ongoing basis. Part-time (0.8 FTE) will be considered for the right candidate.

About You

The successful candidate will be positive and proactive, with demonstrated experience in this field. Tertiary qualifications or equivalent in office administration or related is desirable.

You will also possess the following skills and experience:

• Exceptional organisational skills, prioritising administrative tasks and systems, including managing competing tasks.
• Proven ability to manage confidential and sensitive information with discretion and integrity.
• Excellent communication skills, including interpersonal skills and telephone manner.
• Ability to work in a dynamic and ever-changing environment effectively.

At The Kids Research Institute Australia, we are committed to building a workplace culture that reflects the communities we serve. We actively recruit, support and welcome applications from Aboriginal and Torres Strait Islander people, people with disability, culturally and linguistically diverse communities, LGBTQIA+ people, people of all ages, and those with diverse lived experiences. We also provide reasonable adjustments throughout the recruitment process and in the workplace, ensuring everyone has the opportunity to thrive.

If you meet many, but not all, of the role requirements, we encourage you to apply. We also welcome you to mention any career breaks in your cover letter to help us understand your journey.

Our commitment to diversity and inclusion is reflected in how we:

• Support staff-led inclusion and allyship groups.
• Offer flexible work practices that recognise different needs and life stages.
• Provide training, development and mentoring opportunities to increase inclusive leadership and create an environment where all staff can thrive.
• Partner with communities to strengthen cultural awareness and belonging.
• Ensure adjustments and accessible practices are available for diverse community groups.
• We continually strive to measure our progress and improve where we can.

Alongside our inclusive culture, you'll enjoy:

• Extra annual leave at Christmas and Easter.
• Salary packaging and entertainment benefits.
• Health and wellbeing programs with weekly events.
• Flexible and hybrid working options.
• Recognition and professional development opportunities, including LinkedIn Learning.
• Modern offices with sit-to-stand desks and end-of-trip facilities.
• Staff discounts on travel, IT, stationery, and access to corporate health insurance.

How to apply

If this role feels like the right fit and an exciting new opportunity for you, please click on 'Apply Now' to visit our Career Site, view the Job Description, and submit your application.

Please include a cover letter (no more than 2 pages) that specifically addresses the skills and experience outlined in the "About You" section.

Applications will only be accepted through our career portal. If you are experiencing technical difficulties or require reasonable accommodations in completing your application, please contact

For more information about the role please contact: Helen McLean, Senior Lawyer/Company Secretary.

Contact

Closing Date: 24th October at 11:59pm - We reserve the right to hire prior to the closing date.