Executive Assistant

2 days ago

Sydney, New South Wales, Australia Pathway Search Full time $80,000 - $120,000 per year

Executive Assistant & Office Manager

We are currently seeking a highly organised, proactive, and polished Executive Assistant & Office Manager to support the CEO of a rapidly growing fintech company based in Sydney.

This is a full-time role, in-office (4 days/week) that offers the opportunity to work closely with an ambitious and forward-thinking leader in the fintech space. You'll be at the heart of the business — providing high-level executive support while also ensuring the office runs smoothly and efficiently.

About the Role:

The primary focus of this role is to provide exceptional executive support to the CEO, including managing a busy calendar, organising travel, and acting as a key point of contact. Alongside EA responsibilities, you'll also oversee the day-to-day office management, helping to foster a professional, productive, and well-organised work environment.

Key Responsibilities:

  • Provide high-level executive support to the CEO including:
  • Diary and inbox management
  • Scheduling internal and external meetings
  • Coordinating domestic and international travel
  • Preparing documents, presentations, and reports
  • Act as a gatekeeper and liaison for the CEO with internal and external stakeholders
  • Manage general office operations including supplies, facilities, and liaising with building management
  • Assist in planning company events, meetings, and team offsites
  • Ensure smooth onboarding of new employees from an office/logistics perspective
  • Provide ad hoc support across the broader team as required

What We're Looking For:

  • Proven experience as an Executive Assistant, ideally supporting C-level executives
  • Office management experience within a high-growth or fast-paced business
  • Prior experience within finance, fintech, or professional services highly regarded
  • Impeccable communication and interpersonal skills
  • High attention to detail, with the ability to juggle competing priorities
  • Discreet, reliable, and proactive
  • Comfortable working on-site 4 days/week

Why You'll Love This Role

  • Be a trusted right-hand to a dynamic and inspiring CEO
  • Join a scaling fintech company at an exciting time of growth
  • Broad, varied role with true ownership and impact
  • Collaborative, ambitious, and supportive team culture

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