Executive Assistant
2 days ago
Executive Assistant & Office Manager
We are currently seeking a highly organised, proactive, and polished Executive Assistant & Office Manager to support the CEO of a rapidly growing fintech company based in Sydney.
This is a full-time role, in-office (4 days/week) that offers the opportunity to work closely with an ambitious and forward-thinking leader in the fintech space. You'll be at the heart of the business — providing high-level executive support while also ensuring the office runs smoothly and efficiently.
About the Role:
The primary focus of this role is to provide exceptional executive support to the CEO, including managing a busy calendar, organising travel, and acting as a key point of contact. Alongside EA responsibilities, you'll also oversee the day-to-day office management, helping to foster a professional, productive, and well-organised work environment.
Key Responsibilities:
- Provide high-level executive support to the CEO including:
- Diary and inbox management
- Scheduling internal and external meetings
- Coordinating domestic and international travel
- Preparing documents, presentations, and reports
- Act as a gatekeeper and liaison for the CEO with internal and external stakeholders
- Manage general office operations including supplies, facilities, and liaising with building management
- Assist in planning company events, meetings, and team offsites
- Ensure smooth onboarding of new employees from an office/logistics perspective
- Provide ad hoc support across the broader team as required
What We're Looking For:
- Proven experience as an Executive Assistant, ideally supporting C-level executives
- Office management experience within a high-growth or fast-paced business
- Prior experience within finance, fintech, or professional services highly regarded
- Impeccable communication and interpersonal skills
- High attention to detail, with the ability to juggle competing priorities
- Discreet, reliable, and proactive
- Comfortable working on-site 4 days/week
Why You'll Love This Role
- Be a trusted right-hand to a dynamic and inspiring CEO
- Join a scaling fintech company at an exciting time of growth
- Broad, varied role with true ownership and impact
- Collaborative, ambitious, and supportive team culture
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