Executive Assistant

About Spruson & Ferguson

Spruson & Ferguson is one of the leading intellectual property (IP) service firms operating in the Asia-Pacific region. We have more than 130 years of experience providing a variety of services in the protection, commercialisation, enforcement and management of IP from our offices in Bangkok, Beijing, Brisbane, Hong Kong, Jakarta, Kuala Lumpur, Manila, Melbourne, Singapore and Sydney. Our multidisciplinary team of more than 480 people includes some of the most highly regarded IP professionals in the Asia-Pacific region. The team services a diverse client base of Fortune Global 500 companies, SMEs, public sector research organisations, foreign associates and local clients.

Spruson & Ferguson is a subsidiary of IPH Limited, the first IP services group to list on the ASX.

About the role

Spruson & Ferguson is seeking a highly organised and professional Executive Assistant to support our Managing Director in a pivotal role within our Sydney office, located in the heart of Darling Harbour.

In this role, you will be proactively managing schedules, streamlining administrative tasks, and ensuring the seamless flow of communication and priorities. Your ability to anticipate needs, stay one step ahead, and maintain absolute confidentiality will be key to your success.

If you thrive in a fast-paced environment, enjoy working with senior leaders, and want to contribute to the ongoing success of a leading IP firm, this is the opportunity for you.

Key Responsibilities

• Provide high-level executive support to the Managing Director, including calendar and inbox management, travel arrangements, expense processing, and confidential correspondence.
• Coordinate meetings and events, including scheduling, logistics, agendas, minutes, and presentation materials.
• Prepare and distribute Board and executive-level documentation with accuracy and timeliness.
• Support reporting requirements by gathering, consolidating, and analysing business information.
• Liaise effectively with internal and external stakeholders to support business objectives.
• Provide additional administrative support to the Head of Operations, including managing travel and accommodation arrangements as required.
• Deliver professional documents and presentations using advanced MS Office skills.
• Such other responsibilities as directed by Spruson & Ferguson from time to time commensurate with your role as an employee of the Company.

About You

The successful applicant will have:

• Minimum 5 years' experience in a similar role, ideally within a public company or Company Secretarial function (preferred but not essential).
• Advanced Microsoft Office skills (Outlook, Word, Excel, PowerPoint).
• Strong communication, interpersonal and influencing skills across all levels.
• High level of business acumen with strong financial and reporting capabilities.
• Exceptional time management, critical thinking, and attention to detail.
• Professional, discreet, and confident when handling confidential or sensitive information.
• Ability to manage multiple priorities and remain composed under pressure.
• Adaptable, proactive, and solutions-focused with a polished presentation and professional judgment.

Why Us?

Spruson & Ferguson offers a wide range of benefits aimed at supporting our employee's ongoing development, including but not limited to:

• A flexible work environment including working from home;
• A supportive team-based environment with learning and development opportunities;
• Health and well-being programs; and
• Paid parental leave for all genders.

Spruson & Ferguson is committed to promoting and maintaining a workplace culture of shared respect to enable us all to feel valued and be the best we can be.

How to Apply

We encourage applications from Aboriginal and Torres Strait Islander people and individuals from diverse backgrounds. We remain committed to providing reasonable and fair adjustments to provide a positive, barrier free, transparent recruitment process and supportive workplace.

If this role sounds like a great fit, apply now with your updated resume and cover letter introducing yourself and why this role is right for you.

Please note, only shortlisted candidates will be contacted directly.

Successful candidates will undergo a standard pre-employment screening as part of the hiring process within the IPH Group. This process may include verifying key information such as your identity, qualifications, references, and criminal history. By submitting your application, you acknowledge that you may be required to complete any necessary background checks relevant to the role.