Executive Assistant

About the Role & Responsibilities:

The Executive Assistant to General Managers is responsible for managing the schedules and communications of the appointed General Managers. The role prioritises emails and phone calls, arranges meetings and provides administrative support.

It is fair to say, a role like this is one of the most critical for the smooth operations of a business - call it the life blood We appreciate the huge impact of this support role and want to be the employer of choice for this position to retain the services of the right person. So if you know your value, describe yourself as client centric, solutions oriented, forward thinking and resourceful and someone with a bright, welcoming nature, we want to support your career goals here at ASL.

Core responsibilities include (but are not limited to);

• Provide extensive diary management, including coordination of meetings, ensuring meeting papers are available, managing diary bookings, venues, equipment and catering bookings, notifying of appointments and resolving booking conflicts according to business priority
• Index and review correspondence in a timely and effective manner, by liaising with the GM's to allocate correspondence requiring action by departments, actively managing the follow up on responses, and reviewing responses to ensure that they are in accordance with established corporate writing standards
• Process and prioritise all items received from employees, for the GM's attention, including invoices, contracts, presentations, invitations and correspondence for approval, in a timely manner
• Monitor, review and prioritise any incoming emails and other enquiries directed to the GM, and ensure they are alerted to those which require action and response and providing assistance or re-direction to others where required
• Manage travel requirements for the GMs
• Act as the key point of contact among executives, employees, clients and external partners
• Rack daily expenses and prepare weekly, monthly or quarterly reports
• Format information for internal and external communication- memos, emails, presentations, reports
• Take minutes during meetings
• Organise and maintain the office electronic filing system

About ASL

ASL is an independent delivery partner for Australian governments undertaking energy infrastructure investment programs and is an independent subsidiary of AEMO.  Our dynamic market relationships and connection to AEMO and Government mean we are uniquely placed to be the bridge between what our energy system needs and those who can deliver it.  

Our in-house team of commercial, financial markets and energy system leaders provide expert advisory and tender delivery services to AEMO and Australia's governments, helping to develop transition pathways and deploy long-term investment in new renewable energy infrastructure. Our work fosters certainty around the energy transition, removing barriers to entry, accelerating investment, and helping turn project plans into the right infrastructure, at the right time and place.  

By leveraging innovation and efficiencies from the private sector, we deliver better outcomes for communities and consumers, secured through a best-practice tender process, proven in NSW and now deployed to support the Australian Government in the delivery of its Capacity Investment Scheme. 

Our vision is to create a net zero energy system that benefits all Australians. We are driven by our purpose of bridging ambition and action to deliver the energy transition. Through innovative solutions and a commitment to sustainability, we aim to lead the way in transforming the energy landscape, ensuring a cleaner, more equitable future for everyone. Join us in our mission to make a significant impact on Australia's energy future.

About the Team

The Business Operations team supports ASL in delivering its strategic, contractual, and legislative objectives through six core functions: providing contract management services (NSW Roadmap and CIS tenders), leading operational and change programs, managing finance and procurement governance, driving business planning and performance reporting, enabling digital delivery, and fostering a high-performing, inclusive workforce through people and culture initiatives.

About You & the Role Requirements:

• Demonstrated experience as an Executive Assistant, ideally in a public sector environment
• Excellent MS Office knowledge
• Outstanding organisational and time management skills
• Excellent communication skills, customer centric approach, a high level of resilience and a can-do attitude
• Discretion and confidentiality and able to work under pressure
• Ability to deal with the ambiguity and exercise judgement
• Forward thinking and solutions-oriented approach
• Sydney based role with flexibility to work from home when business operations/needs are not impacted