Executive Assistant

19 hours ago

Melbourne, Victoria, Australia Team Global Express Full time $60,000 - $80,000 per year

Looking for your next big move?

We're on the lookout for an experienced Executive Assistant to support two of our senior leaders in the People & Innovation team at Team Global Express (TGE). This 12-month role is covering a parental leave period and offers a chance to step into a fast-paced, highly visible position where no two days are the same.

You'll play a key role in helping our leaders stay organised, prepared, and focused — while keeping the wheels turning behind the scenes.

A bit about us

At Team Global Express, we're proud to be a leader in transport and logistics across Australia and New Zealand. But we're not just about freight — we're about people, progress, and possibilities. Our teams work hard to deliver smarter, more sustainable supply chain solutions, and we're committed to making a positive impact from the inside out.

What you'll be doing

This is a busy, varied EA role that supports two executives. You'll need to be switched on, proactive, and comfortable juggling priorities — all while keeping things running smoothly.

Some of your day-to-day responsibilities will include:

  • Managing calendars, meetings, and travel arrangements
  • Acting as a point of contact for internal and external stakeholders
  • Preparing agendas, taking meeting minutes, and tracking follow-ups
  • Drafting and editing documents, presentations, and communications
  • Handling sensitive information with professionalism and discretion
  • Looking for ways to improve processes and support executive productivity

What we're looking for

You're someone who thrives in a support role and takes pride in staying one step ahead. You're organised, confident, and comfortable communicating with senior leaders — but also happy to roll up your sleeves and get things done.

We're looking for:

  • Previous experience in an Executive Assistant or high-level admin role
  • Strong organisational and communication skills
  • A proactive mindset and calm approach under pressure
  • Confidence using Microsoft Office and other admin tools
  • Discretion and sound judgment when dealing with confidential matters

Why you'll love working with us

At TGE, we value our people. You'll be joining a supportive, down-to-earth team where your contribution is recognised and your voice matters. We offer:

  • The chance to work closely with two influential and inspiring leaders
  • A collaborative, people-first culture
  • Opportunities to learn, grow, and make a real impact
  • A company that's moving forward — with purpose

Sound like you?

If you're ready for your next challenge and want to be part of a team that values trust, accountability, and doing things differently, we'd love to hear from you.

  • Account Executive

    2 days ago

    Melbourne, Victoria, Australia Six Degrees Executive Full time $90,000 - $120,000 per year

    About Our ClientOur client is a leading provider of branded merchandise, helping organisations create meaningful connections through well-designed, high-quality products. They partner with a wide range of clients, from corporate and SME sectors to agencies and event partners, offering a blend of creativity, reliability, and service excellence. Known for...

  • Senior Sales Executive

    4 weeks ago

    Melbourne, Victoria, Australia Six Degrees Executive Full time

    Company OverviewThis privately owned logistics company blends consulting and execution to offer something truly different in the market. With over 20 years of experience and deep roots in strategy and supply chain transformation, they now lead with a 4PL model that wraps smart, tailored logistics solutions around complex operational challenges. Backed by...

  • Senior Sales Executive

    4 weeks ago

    Melbourne, Victoria, Australia Six Degrees Executive Full time

    Company OverviewThis privately owned logistics company blends consulting and execution to offer something truly different in the market. With over 20 years of experience and deep roots in strategy and supply chain transformation, they now lead with a 4PL model that wraps smart, tailored logistics solutions around complex operational challenges. Backed by...

  • Executive Assistant

    4 weeks ago

    Melbourne, Victoria, Australia Sharp & Carter Full time

    Executive Assistant / Project CoordinatorJoin to apply for the Executive Assistant / Project Coordinator role at Sharp & CarterExecutive Assistant / Project Coordinator1 day ago Be among the first 25 applicantsJoin to apply for the Executive Assistant / Project Coordinator role at Sharp & CarterGet AI-powered advice on this job and more exclusive...

  • Executive Assistant

    4 weeks ago

    Melbourne, Victoria, Australia SS&C Technologies Full time

    Executive Assistant - 12 Month FTC or PermanentJoin to apply for the Executive Assistant - 12 Month FTC or Permanent role at SS&C Technologies.As a leading financial services and healthcare technology company, SS&C Technologies is headquartered in Windsor, Connecticut, and has 27,000+ employees in 35 countries. Some 20,000 financial services and healthcare...

  • Executive Assistant

    4 weeks ago

    Melbourne, Victoria, Australia SS&C Technologies Full time

    Executive Assistant - 12 Month FTC or PermanentJoin to apply for the Executive Assistant - 12 Month FTC or Permanent role at SS&C Technologies.As a leading financial services and healthcare technology company, SS&C Technologies is headquartered in Windsor, Connecticut, and has 27,000+ employees in 35 countries. Some 20,000 financial services and healthcare...

  • Executive Assistant

    3 days ago

    Melbourne, Victoria, Australia The Royal Melbourne Hospital Full time $80,000 - $120,000 per year

    Executive Assistant to the Chief Executive & Board Chair - The Royal Melbourne HospitalThe Royal Melbourne Hospital (RMH) is seeking a highly experienced and professional Executive Assistant to provide full executive support to the Chief Executive & Board Chair. This is an outstanding opportunity to step into a significant EA role at the centre of one of...

  • Executive Assistant

    4 weeks ago

    Melbourne, Victoria, Australia Robert Walters Full time

    Our client is seeking a highly competent Executive Assistant and Office Manager to provide high-level secretarial and administrative support.This role offers the opportunity to work in a dynamic environment, liaising with various internal and external stakeholders.The successful candidate will be instrumental in ensuring the smooth operation of day-to-day...

  • Executive Assistant

    2 weeks ago

    Melbourne, Victoria, Australia Sharp & Carter Business Support Full time $104,000 - $130,878 per year

    An exciting opportunity for a Executive Assistant to join the Management Team of a prestigious global law firm. This 5-month contract has strong potential for extension and offers exposure to senior stakeholders in a supportive and collaborative environment. As the Executive Assistant to the Management Team, you will play a pivotal role in providing...

  • Executive Assistant

    4 weeks ago

    Melbourne, Victoria, Australia Robert Walters Full time

    Our client is seeking a highly competent Executive Assistant and Office Manager to provide high-level secretarial and administrative support.This role offers the opportunity to work in a dynamic environment, liaising with various internal and external stakeholders.The successful candidate will be instrumental in ensuring the smooth operation of day-to-day...