Administration Assistant

8 hours ago

Dandenong, Victoria, Australia J L Transport Full time $45,000 - $60,000 per year
Administration Assistant
Key Responsibilities:
  • Provide general administrative support, including answering phones, responding to emails, and managing documentation
  • Schedule and coordinate meetings, appointments, and logistics activities
  • Use Microsoft Excel to cross-reference data from multiple systems (e.g., Xero, TMS, internal databases) to ensure accuracy and consistency
  • Assist with accounts payable/receivable, invoicing, and reconciliations in Xero
  • Support transport/logistics processes using Transport Management Software (e.g., tracking deliveries, inputting jobs, updating schedules)
  • Ensure alignment of data between systems (e.g., delivery records vs. invoices, driver logs vs. client billing)
  • Prepare and maintain internal reports and registers
  • Maintain filing systems and ensure accurate documentation
  • Order office supplies and coordinate service providers as needed
  • Liaise with internal departments, clients, and suppliers as required
Requirements:
  • Proven experience as an Administrative Assistant, preferably in a logistics, transport, or trade environment
  • Advanced skills in Microsoft Excel, including data sorting, filtering, and cross-referencing
  • Working knowledge of Xero accounting software (or similar)
  • High attention to detail and accuracy in managing and comparing data
  • Excellent organizational and time management skills
  • Strong communication skills, both written and verbal
  • Ability to work independently and handle multiple tasks efficiently

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