Administrative Assistant

1 week ago

Melbourne, Victoria, Australia Melbourne Polytechnic Full time $59,804 - $90,000 per year

INSPIRED BY CURIOSITY. UNITED BY PURPOSE. COMMITTED TO YOU.

  • Vacancy Number: 100
  • Position Title: Administrative Assistant EAL
  • Employment Status: Fixed Term, Full Time (Ceasing 31 December 2026)
  • Department: English as an Additional Language (EAL)
  • Location: Multi-Campus
  • Award Classification: PACCT Level 3.1
  • Salary: $59,804 per annum (plus superannuation)
  • Hours per Week: 38
Why Join Us

Melbourne Polytechnic has been a leader in practical, real-world education since 1912. We offer:

  • Industry-led, hands-on training
  • Inclusive, future-focused environments
  • A strong commitment to staff wellbeing
  • A culture built on curiosity, collaboration, and care
About the Role

Melbourne Polytechnic is seeking a dynamic Administrative Assistant – EAL to support the effective delivery of student administration and services within the Foundation Directorate. This is a great opportunity to contribute to student lifecycle support, drive administrative excellence, and support collaborative team success in a purpose-driven environment.

Key Responsibilities
  • Provide high-level administrative support across the student lifecycle, including enrolments, amendments, completions, and enquiries
  • Deliver excellent customer service to students, staff, and external stakeholders
  • Maintain accurate records and filing systems (electronic and hardcopy)
  • Support meetings, events, and departmental projects
  • Use systems such as Outlook, Word, Excel, SharePoint, CELCAT, and STRATA
  • Ensure compliance with policies, procedures, and quality assurance standards
  • Contribute to continuous improvement and team development
Skills and Experience Required
  • Relevant vocational qualifications and/or extensive experience in administrative support
  • Strong organisational and document management skills
  • Proficiency in Microsoft Office and student management systems
  • Excellent interpersonal and communication skills
  • Ability to manage competing priorities and maintain confidentiality
  • Team-oriented with a proactive and adaptable approach
Additional Requirements

Successful candidate will be required to provide:

  • A valid Victorian Employee Working with Children Check (WWCC)
  • A National Police Check
How to Apply
  • Complete all pre-screening questions
  • Upload your CV and cover letter (max. 2 pages) outlining how your skills, experience and personal attributes align with the Key Skills and Experience in the PD
  • If applying for a teaching role , upload relevant qualifications

File Requirements:

  • Each file must be under 2MB
  • PDF format is preferred (also accepts .doc or .docx)
  • Avoid special characters in filenames (e.g. , @ # % *)
Selection Process

Our process includes:

  • An interview (in-person or via Microsoft Teams)
  • Reference checks
  • Employment and qualification verification
Questions?

Contact: Recruitment Team

Email:

Applications close: Tuesday 2 September 2025

Diversity and Inclusion

Melbourne Polytechnic is an equal opportunity and child-safe employer. We strongly encourage applications from Aboriginal and Torres Strait Islander peoples, people with a disability, people from diverse cultural backgrounds and gender identities.

Recruitment Agencies

Melbourne Polytechnic manages all recruitment directly. We do not accept unsolicited applications from agencies unless engaged through the State Purchasing Contract and with prior written approval.

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