Administration Assistant

2 weeks ago

Melbourne, Victoria, Australia Australian Prudential Regulation Authority Full time
Administration Assistant (12-month fixed term)

Join to apply for the Administration Assistant (12-month fixed term) role at Australian Prudential Regulation Authority.

Overview

As an Administration Assistant, you will play a vital role in supporting the Chief of Staff & Enterprise Services (ChES) division. Reporting directly to the Business Manager, you will provide high-quality administrative coordination to help deliver the division's strategic and business outcomes. Initially, there will be a strong focus on recruitment support in collaboration with APRA\'s Talent & Mobility team, including candidate coordination, interview scheduling and related activities.

The team

The Chief of Staff & Enterprise Services division handles key stakeholder management and integrated communications to internal and external audiences, and provides corporate shared services to help other areas of APRA achieve its objectives. The division includes Corporate Affairs, Regulatory Affairs, Strategy, Governance, People and Culture, Risk, Finance, and Project and Portfolio Management functions.

Key responsibilities
  • Recruitment coordination and support
  • Provide consistent and reliable support to enable smooth day-to-day operations across the division
  • Schedule meeting invites, book rooms, draft and distribute agendas
  • Maintain distribution lists for business units and the division
  • Upload and maintain intranet content relevant to ChES activities
  • Order catering, set up rooms, and prepare printed materials for meetings and events
  • Monitor shared inboxes and triage queries to appropriate contacts; submit basic IT and HR requests to support onboarding and operational needs
About you
  • Strong attention to detail and a delivery-focused mindset
  • Excellent verbal and written communication skills
  • Responsive, reliable, and able to manage tasks with consistency and timeliness
  • Willingness to learn and apply new systems and processes
  • Competence in monitoring shared inboxes and triaging queries
  • Comfortable working collaboratively across teams
  • Growth mindset and openness to feedback and development opportunities

To work with us, you need to be an Australian citizen with eligibility to gain a Baseline Security clearance.

About APRA

The Australian Prudential Regulation Authority (APRA) places you at the heart of Australia\'s financial services industry. APRA serves the Australian community by helping ensure financial institutions deliver on their financial commitments within a stable, efficient and competitive financial system.

APRA is committed to providing an inclusive workplace where everyone belongs, feels valued and respected. We aspire to attract and foster diversity of background, thought, and experience, recognising that a broad range of perspectives strengthens us. Please inform us of any adjustments you may need during the interview process.

Seniority level
  • Entry level
Employment type
  • Contract
Job function
  • Administrative, Finance, and Human Resources
Industries
  • Administrative and Support Services
  • Office Administration
  • Staffing and Recruiting

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