Admin / Data Entry Assistant

4 days ago

Bayswater, Australia Di Candilo Steel City Full time $45,000 - $65,000 per year
Administration & Data Entry Assistant

Position Overview

We are seeking a highly organised and detail-oriented Administration & Data Entry Assistant to support our production and drafting departments. This role plays an important part in keeping our workflow running smoothly by ensuring all paperwork, job information, and internal processes are accurate, up to date, and efficiently managed.

The ideal candidate will be proactive, accurate, and able to work in a fast-paced environment with multiple moving parts. Strong attention to detail and the ability to follow processes consistently are essential.


Key Responsibilities

Production Paperwork & Job Processing

  • Check, verify, and reconcile production paperwork to ensure all information is correct before jobs progress through the workflow.
  • Maintain accurate records of job statuses, changes, and completed work.
  • Assist in preparing job cards, documentation, and internal forms as required.

Drafting & Team Support

  • Assist the drafting team with administrative tasks, including printing drawings, organising job folders, and tracking revisions.
  • Communicate with internal departments to ensure all documentation and information is correctly passed on.
  • Provide general clerical support to the drafting and programming team to keep daily operations running efficiently.

General Office Support

  • Respond to internal requests in a timely and professional manner.
  • Assist with miscellaneous administrative tasks such as scanning, filing, updating spreadsheets, and printing reports.
  • Contribute to a clean, organised, and efficient office environment.

Skills & Attributes
  • Strong accuracy and attention to detail.
  • Excellent organisation and time-management skills.
  • Ability to follow structured processes with consistency.
  • Strong communication skills and willingness to assist multiple teams.
  • Confident using computers, spreadsheets, and office software.
  • Ability to work both independently and within a team.

Preferred Experience (Not Essential)
  • Previous experience in administration, data entry, or office support.
  • Experience in a production, manufacturing, or drafting environment is highly desirable but not required.

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