Project (Site) Administrator

2 weeks ago

Perth, Western Australia Chandler Macleod Full time $90,000 - $120,000 per year

Project (Site) Administrator

Location: Drive-In Drive-Out (DIDO) – Perth, Western Australia

Roster Options: 5:2 or 14:7

Duration: Approx. 12 months, with potential 6-month extension

Accommodation: Site camp

Remote Work Context: DIDO (employee to provide own transport)

Reports To: Project Manager

About the Role:

We are assisting a mining client seeking an experienced Project (Site) Administrator to support their Major Projects Execution Team. This role is ideal for someone high-energy, resilient, and organised — with a knack for Excel and a calm head under pressure.

You'll provide key administrative support to ensure the smooth operation of a major construction project on-site. This role suits someone comfortable working in a compliance-heavy, brownfields-style environment.

Key Responsibilities (include but not limited to):

  • Maintain accurate team rosters, track leave, and log hours for internal personnel.
  • Keep updated records of contractor resourcing, including hours worked and any absences.
  • Assist with onboarding for new staff and contractors — including organising equipment, inductions, vehicles, PPE, and documentation.
  • Support site purchasing via SAP (or similar), and assist with cost tracking in collaboration with the project team.
  • Manage travel, accommodation bookings, and training coordination.
  • Maintain office supplies, PPE stock, and organise replenishment as needed.
  • Handle general admin tasks such as document formatting, filing, meeting minutes, agendas, and reporting.
  • Track and schedule vehicle servicing and log weekly kilometres.
  • Liaise with IT for any access or connectivity issues.
  • Support end-of-month reporting and timesheet validations.
  • Assist with contract admin and procurement support.
  • Ensure safety-related documentation and admin are kept up to date.

Skills & Experience:

  • Proven experience in an administrative role, preferably in mining, construction, or project-based environments.
  • Strong proficiency with Microsoft Office (especially Excel — formulas, logs, tracking sheets).
  • SAP experience is a plus, but not essential.
  • Strong attention to detail and organisational skills.
  • Able to prioritise and manage multiple tasks in a fast-paced environment.
  • Confident communicator who can work autonomously and within a team.
  • Ability to work well under pressure and deal with competing priorities.

Benefits:

  • Competitive hourly rate.
  • Flexible roster options (5:2 or 14:7).
  • Camp accommodation provided.
  • Opportunity to work on a high-profile, long-term project.
  • Supportive team environment with hands-on leadership.
  • Exposure to a wide variety of project functions and stakeholders.
  • Career-building experience within the mining and resources sector.

At Chandler Macleod, we are committed to fostering a diverse workforce where everyone is welcome. We encourage applications from Aboriginal and Torres Strait Islander peoples, women, neurodiverse, people living with a disability and the LGBTIQA+ community.

You can read more about our commitment to diversity and inclusion

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