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Administration Assistant
2 weeks ago
Requisition No: 5440
Executive Division: Operations
Division: Surgery Endoscopy Anaesthesia Services
Program: Surgery
Department: Surgery Endoscopy Anaesthesia Services Management
Enterprise Agreement: Varied Health and Allied Services, Managers and Ad
Job Function: Administration & Leadership
Project:
- Location: Sunshine Hospital
- Employment Type: Fixed Term, Full Time (12-months)
- Salary: HS2
About the role
The Division of Surgery, Endoscopy & Anaesthesia Services is seeking a highly motivated Administrative Assistant for a Fixed Term, Full Time role for 12-months. The ideal candidate will have extensive experience in administration and will support the Breast Care nurses and associated surgical team. We are seeking someone who is enthusiastic and likes to work in a busy fast paced environment as part of a collaborative team.
You will be responsible for the updating, maintenance and validation of clinical and reporting databases. This position is a key member of the team and should be able to prioritise work in line with regular data entry and maintenance, reporting requirements, quality activities, and projects.
Key responsibilities:
- Provide efficient, confidential administrative support to the unit and division.
- Utilise a range of Microsoft business products, proficient with Excel.
- Attend Breast Clinic on Monday & Thursday to assist Breast Care Nurses with administrative tasks.
- Maintain department databases.
- Prepare and schedule survivorship care plans.
- Provide vouchers and liaise with the Western Health Foundation.
About you:
- Extensive administrative support experience in a health service or similar environment.
- Able to develop and maintain office processes and systems.
- Excellent interpersonal skills and the ability to communicate effectively with all internal and external stakeholders.
- Excellent computer skills including Microsoft Office Suite and Video Call platforms.
Position Description
About Western Health
Western Health is one of the largest healthcare providers in Victoria, caring for a vibrant, diverse and rapidly growing community of one million people in Melbourne's western suburbs.
With more than 13,000 staff, Western Health delivers 800,000+ occasions of care every year, providing high-quality, person-centred care across every life stage.
We provide a combination of hospital, community-based, at-home and in-reach services to aged, adult and paediatric patients and newborn babies. Specialties include oncology, renal, mental health, women's health and maternity, chronic diseases, geriatrics and cardiology.
We have remarkable strengths in chronic disease, complex care and developing innovative and sustainable healthcare solutions. Our experience at the coalface of healthcare delivery for some of Australia's most culturally and socioeconomically diverse and vulnerable populations provides us with unique insights into the most pressing health challenges.
Western Health operates four acute public hospitals: Sunshine Hospital (including Joan Kirner Women's and Children's), Footscray Hospital, Williamstown Hospital and Bacchus Marsh Hospital. We also operate Sunbury Community Hospital, Sunshine Mental Health and Wellbeing Centre, Melton Health and Community Services, Bacchus Marsh Community Health Centre, Caroline Springs Community Health Centre and Grant Lodge Residential Aged Care in Bacchus Marsh. Western Health also provides the primary healthcare service at the Dame Phyllis Frost Centre, a women's prison located in Ravenhall.
Why join us?
Compensation and benefits
- Competitive salary packages aligned with market standards.
- Health and wellbeing programs, including flexible work arrangements.
- Scholarships and grants to support your continuous learning journey.
Learning and development opportunities
- Access the Western Health Learning Academy (WHA) for personalised learning pathways.
- Professional growth programs, including postgraduate studies and clinical education.
- Mentorship and career support.
Community impact and inclusion
- Make a meaningful difference in patients' lives through compassionate care.
- Join a workforce that champions diversity and inclusion.
- Engage in community wellbeing initiatives and groundbreaking healthcare research.
Organisational culture and environment
- Thrive in a collaborative, compassionate and innovative team environment.
- Be part of a culture that celebrates continuous improvement and excellence in healthcare.
Ready to make an impact?
Simply click on the "apply" button and follow the prompts.
If you are currently employed at Western Health, please ensure you sign in through the 'Employee Login' via the external Careers Page or access the Careers Page via the intranet before applying.
Closing date: 11:59pm on 12 September 2025.
Enquiries: For further information about this role, contact Cassandra Cook (Business Support & Administration Manager) on
Western Health is an equal opportunity employer committed to attracting and retaining diversity in our workforce. We encourage applications from Aboriginal and Torres Strait Islander people.
Western Health is committed to providing a safe environment for the children and young people who are involved in our services, sites and operations. We follow and abide by all legislative requirements to keep children and young people safe.
All appointments are made subject to a satisfactory Police Record Check, an Immunisation Status Clearance and a Working with Children Check (if applicable).
Western Health does not accept unsolicited resumes/applications from recruitment agencies.
