Executive Assistant

EXECUTIVE ASSISTANT - DIRECTORS OF PEOPLE, CULTURE & COMMUNICATIONS AND TRANSFORMATION

Parkville Youth Mental Health and Wellbeing Service (PYMHWS)

Permanent Ongoing | Full-Time 1.0 EFT | Parkville / WFH Hybrid

Deliver executive-level support and project coordination to two Directors who are driving transformation, culture, and strategy.

• Join Victoria's newest Public Mental Health Service dedicated to youth
• Permanent Ongoing, Full-time role | Parkville based | Hybrid WFH
• Salary Packaging | Monthly ADO | EAP and Wellbeing programs

About Us:

Parkville Youth Mental Health and Wellbeing Service (PYMHWS) is Victoria's newest public mental health service dedicated to the care of young people aged 12 to 25 experiencing complex mental health challenges.

PYMHWS is leading a bold and values-driven transformation in youth mental health care across Melbourne's north and west. We exist to walk alongside young people, their families, carers, supporters and kin delivering care that is accessible, inclusive, developmentally appropriate, evidence-informed, and grounded in lived experience. Our service model is shaped by the voices of young people and their communities, and underpinned by a commitment to safety, equity, and continuous learning.

At PYMHWS, we are working with our community and partners to build in a future where all young people can access world-class mental health support, close to home. As we grow, we are looking for passionate, skilled, and visionary professionals to join us in shaping a new era of youth mental health in Victoria.

Every decision we make - from the front desk to the boardroom - centres on what young people need to live the lives they want to lead.

The Opportunity:

We are seeking a highly skilled and proactive Executive Assistant to support both the Director of People, Culture & Communications and the Director of Transformation. This is a unique opportunity to play a pivotal role in establishing a new organisation, supporting two executives who are driving transformation, culture, and strategy.

Why Join PYMHWS?

• Be part of building a legacy for youth mental health in Victoria
• Work alongside passionate, visionary leaders in a values-led organisation
• Salary packaging options, up to $11,600 tax free earnings
• Monthly ADO for full time employees
• Flexible working arrangements including remote work options where possible
• Employee wellbeing focused, access to EAP
• Fitness Passport membership
• Flexible, inclusive, and supportive workplace culture
• Opportunities for professional growth and development

About the Role:

The EA will not only manage complex calendars, meetings, correspondence, and governance processes, but also act as a coordination hub across two portfolios. This role includes contributing to Board and governance support, preparing high-quality communications, coordinating projects, and owning the execution of internal communications materials. It's an exciting opportunity for someone who thrives in a dynamic environment, can balance competing priorities, and enjoys making things happen.

What You'll Do:

• Deliver executive-level support to both Directors, ensuring the smooth and professional operation of their portfolios, including governance administration, and project coordination
• Act as a coordination hub across the PCC and Transformation portfolios, tracking milestones, actions, and deliverables
• Manage calendars, correspondence, meetings, events, logistics, and the preparation of high-quality documents.

About You:

We're looking for someone who is:

Experienced: You've supported executives or Board-level leaders and understand the demands of a fast-paced, complex environment.

Proactive & Organised: You anticipate needs, juggle competing priorities, and thrive in dynamic, changing contexts.

Project-Minded: You can track milestones, follow up on actions, and keep initiatives moving.

A Communicator: You prepare clear, polished documents and presentations, and can manage day-to-day internal comms (intranet, newsletters, staff bulletins).

Digitally Savvy: Proficient in Microsoft Office, Canva, Adobe Creative Suite, and comfortable using collaboration tools like Teams, SharePoint, or Asana.

Relationship-Focused: You bring strong interpersonal skills to engage with staff, executives, government, and community partners.

Ready to Make a Difference?

If you're looking to be part of something truly meaningful—we'd love to hear from you.

For a confidential discussion, contact Elle Crisp, People Experience & Onboarding Partner

Interested applicants are encouraged to apply as soon as possible. Recruitment is ongoing, with interviews commencing as soon as suitable candidates are received. Advertising may cease prior to the closing date.

Please APPLY NOW. To view the full position description, please visit our careers page -