Operations and Safety Administrator

Operations and Safety Administrator

Are you ready to kickstart your career with one of Australia's leading outdoor media companies? We are currently on the hunt for an energetic go-getter to join us as our newest Operations and Safety Administrator.

Life at QMS Media? It's Anything but Ordinary

At QMS Media, we bring creativity and innovation to the world of outdoor advertising, delivering impactful solutions with digital billboards, street furniture, and beyond. Our team is passionate, authentic, and a little contagious (in a good way). We are always pushing boundaries, celebrating wins, and evolving together.

Proud to be a WGEA Employer of Choice for Gender Equality since 2017 and with our Reconciliation Action Plan endorsed by Reconciliation Australia, we at QMS Media are committed to an inclusive workplace where everyone thrives, and where the rights, culture, and contributions of Aboriginal and Torres Strait Islander peoples are celebrated and respected.

What you'll be up to:

The Operations & Safety Administrator ensures that QMS's contractor and operational activities fully comply with the Quality Management System and Work Health & Safety regulations. This role is pivotal in drafting and maintaining Safe Work Method Statements (SWMS), overseeing contractor safety performance, reporting incidents, and supporting the Head of Operations and broader operations team (including back filling during absences).

• WHS Compliance & Policy Management – Align policies and procedures with legislation, stay updated on regulations, and maintain documentation/records.
• Risk & Safety Oversight – Conduct risk assessments, manage incident reporting, support investigations, and implement corrective actions.
• Contractor Management – Ensure compliance with WHS requirements, monitor/audit safety performance, and maintain an approved contractor database.
• Training & Induction – Support delivery of WHS training for staff and contractors, maintain training records, and ensure timely refresher updates.
• Reporting & Administration – Build and deliver reports (maintenance, safety, incidents), support the Head of Operations, and provide cross-functional admin/ops cover when needed.

What we're looking for:

• Experience managing contractors and ensuring WHS compliance.
• Strong organisational skills, attention to detail, and record keeping.
• Excellent written and verbal communication skills, especially in delivering safety training.
• Ability to work independently, prioritise tasks, and operate in a fast-paced environment.
• Minimum 3 years' experience in a WHS-centric role (desirable).
• Knowledge of WHS legislation, SWMS, incident investigation (desirable).
• Formal certification or qualification in Work Health & Safety (desirable).
• Experience in outdoor media, infrastructure, construction or large-format structures (desirable).

What's in it for you?

• A fun, friendly and supportive work environment where no two days are the same.
• Awesome learning opportunities - ongoing learning and development to help you springboard into the future you want both personally and professionally.
• A workplace that values YOU, your growth, and your ideas. We're big on being inquisitive and 'out of the ordinary'.
• We get that life isn't just about work—enjoy flexible options that fit around your world.
• Career development, and the chance to work with a team that's as excited and passionate as you are
• A fabulous workspace – both in location and vibes We're located in South Melbourne, so you're never too far from delicious food, drinks, and the beach. On the days you don't want to leave the office (hello, Melbourne weather) we have you covered with goodies and daily lunchtime quizzes.

The Perks

• Milestone Leave:
  3 extra paid days off yearly, supporting you during moments that matter.
• Celebration Leave:
  Exchange public holidays to commemorate cultural or religious days meaningful to you.
• Paid Parental Leave:
  Employer-paid parental leave for primary and secondary carers for when your family grows.
• EAP:
  Professional wellbeing support services for you and your family, including counselling, nutritional coaching, financial coaching, 24/7 crisis counselling, and First Nations mental health and wellbeing support.
• Wellbeing Gateway App:
  Access tools and resources to support you and your family's wellbeing journey including meditations, workouts, recipes, wellbeing programs and wellbeing tracking.
• Health Program:
  Annual vaccinations, skins checks, healthy lifestyle checks and mental health first aid training.
• Employee Benefits:
  Access meaningful savings in the areas that matter most with discounts on groceries, utilities, gym memberships, food and entertainment, health insurance and more
• Learning and Development:
  Transform the way you learn, grow and engage with an annual program of technical and human skills.

Whether you're ready for a change or looking for a place to make your mark, your 'out of the ordinary' adventure starts here - Click Apply now

At QMS Media, fairness and equity are at the heart of our talent acquisition process. We know that many from marginalised groups may hesitate to apply unless they meet 100% of the requirements. But here's the thing—we value diverse perspectives and unique experiences, even if they don't fit the 'traditional mould'. If you're unsure whether you tick every box, we encourage you to apply anyway – imposter syndrome and confidence gaps are real We're excited to hear from you

Want to know more about us? Check us out