Executive Support Administrator

4 days ago

East Perth, Western Australia St Bart's Full time $60,000 - $90,000 per year

Want to kick-start your career in executive support? We're looking for an organised, proactive go-getter to help keep our executive functions running smoothly. You'll manage diaries, coordinate meetings and events, assist with reports and presentations, maintain shared staff spaces, and provide back-up support to the Executive Support Officer and Company and CEO Secretary. No two days are the same, and your organisational skills and friendly approach will make all the difference.

This role is perfect for someone who loves variety, enjoys helping others, and thrives in a fast-paced environment.

A day on the job will see you:

  • Support 4 x lively Execs, heading up People & Culture, Projects & Developments, Communications & Engagement and Aboriginal Engagement.
  • Keep our execs on track by managing diaries, meetings, and project coordination—your organisation makes everything run smoothly.
  • Support clear communication with the preparation of reports, documents, and presentations for internal and external audiences.
  • Assist with events, workshops, and team activities to life—handling logistics, catering, and venue setup with flair.
  • Assist with keeping our shared spaces welcoming and organised, from meeting rooms to the staff hub and executive kitchenette.

Your application will go to the top of our shortlist you have:

  • Experience in supporting multiple stakeholders—you know how to keep things running smoothly.
  • Energetic, proactive, and a self-starter with a can-do attitude
  • Resourceful is your middle name. If you are not sure how to do something, you will still find appropriate solutions to challenges.
  • Confidence, resilience, teamed with professionalism, with a natural ability to influence when needed.
  • Friendly, approachable, and personable—your great at building relationships across all levels
  • Tech savvy – you know your way around Microsoft office like an expert

What's in it for you?

  • Pay: Competitive salary, plus NFP salary packaging giving you the potential to gain $15,900 in tax benefits
  • Leave: 23 days annual leave, that's 3 days more thanthe standard 4 weeks
  • Perks: Lots of social activities, expand your experience by joining a consultation committee, see the impact of our mission first hand.
  • Hours: 38 hours per week, Monday to Friday
  • Career development: Training, accessible leaders, growth and advancement opportunities
  • Culture: Exceptional workplace culture – we work hard and have fun while we do it

About Us

For 60 years, St Bart's has supported people experiencing homelessness and severe and persistent mental health issues as they rebuild their lives. We started as a small homeless shelter for men and have grown into a progressive and inclusive organisation providing support to hundreds of Western Australian men, women and families across four key service areas. Our goal is to provide safe, supported accommodation and services to people who need it the most, regardless of background, age, gender or ethnicity.

St Bart's is an equal opportunity employer which values diversity and inclusion.  We encourage applicants from all walks of life.

Submit your resume and cover letter using the prompts. Interviews will commence as soon as we see a resume we love.

Applications close: Sunday, 26 October 2025

At St Bart's, we uphold our values of Commitment, Curiosity, Compassion, and Collaboration. If you identify with our values, you might just be our next awesome team member

  • Contract Administrator

    1 week ago

    Perth, Western Australia ECi EXECUTiVE Full time $60,000 - $100,000 per year

    *The Role*Assist in managing all commercial & contractual matters in relation to the commercial build/fit-out project.Client & subcontractor variations, progress claims & invoicing.Prepare, negotiate & let subcontract packages.Liaise with key stakeholders such as the client, consultants, subcontractors & suppliers.Prepare purchase orders, administer RFI's,...

  • Administration Support Officer

    1 week ago

    Perth, Western Australia Hays | Office Support Full time $60,000 - $180,000 per year

    Your new company We're looking for an experienced administrator with strong customer service skills and a background in local government. This is a temporary opportunity based just outside the Perth CBD, with genuine potential to become permanent. The ideal candidate will be proactive, organised, and confident working in a fast-paced environment where no...

  • Executive Manager Client Services

    2 weeks ago

    Perth, Western Australia ANSON Executive Full time $120,000 - $180,000 per year

    About the Role The Executive Manager Client Services (EMCS) is a key executive leader, primarily responsible for driving The Association for Services to Torture and Trauma Survivors (ASeTTS) operational excellence.This position acts as a key support to and works under the broad direction of the Chief Executive Officer. The role is responsible for ensuring...

  • Administration & Meetings Coordinator

    4 days ago

    East Perth, Western Australia Banjima Native Title Aboriginal Corporation Full time $60,000 - $90,000 per year

    Administration & Meetings CoordinatorAre you a highly organised and proactive administrator with a knack for coordinating meetings and capturing key outcomes? BNTAC is seeking an Administration and Meetings Coordinator to support our Executive Services team and broader organisation. This is a dynamic role that blends meetings coordination, administrative...

  • HSEQ Advisor

    1 week ago

    Perth, Western Australia Next Executive Full time $80,000 - $120,000 per year

    Next Executive is a boutique recruitment consultancy based in Perth, specialising in the provision of executive-level search and permanent recruitment services.About the RoleOur client, a leading commercial builder, is seeking an experienced and motivatedHSEQ Advisorto join their team in Perth. Reporting directly to the HSEQ Manager, this role will play a...

  • chief executive officer

    6 hours ago

    Perth, Western Australia Lester Blades - Executive Search & Board Advisory Full time $120,000 - $180,000 per year

    About The Push-Up ChallengeSince 2017, The Push-Up Challenge has engaged over 1,000,000 participants, raised more than $70 million for mental health programs and inspired many communities to push for better mental health. Each year, participants complete push-ups that recognises annual lives lost to suicide, while learning daily mental health facts and...

  • Executive Assistant to Executive Chairman

    1 week ago

    Perth, Western Australia Robert Walters Full time $80,000 - $120,000 per year

    A highly skilled and adaptable Executive Assistant wanted to hit the ground running and provide exceptional support to the Executive Chairman.An exciting opportunity has arisen for a highly skilled and adaptable Executive Assistant to provide exceptional support to a senior executive within a leading organisation based in Perth CBD. This role is perfect for...

  • Executive Assistant

    4 days ago

    East Perth, Western Australia Gumala Investments Pty Ltd Full time $90,000 - $100,000 per year

    About UsGumala Investments Pty Ltd, as Trustee for the General Gumala Foundation Trust (GIPL), plays a vital role in ensuring the best interests of the Banjima, Yinhawangka, and Nyiyaparli Traditional Owners of the Pilbara are met both now and in the future.About the RoleThe Executive Assistant and Office Manager is a key support role, providing high-level...

  • Project Manager

    6 days ago

    Perth, Western Australia Next Executive Full time $120,000 - $180,000 per year

    Next Executive is a boutique recruitment consultancy based in Perth, specialising in the provision of executive-level search and permanent recruitment services.Are you an experiencedProject Managerwho thrives on delivering high-quality projects and leading successful teams? This is your opportunity to join a well-respected WA construction group and take...

  • Sales Administration Support

    6 days ago

    Perth, Western Australia CQ Field Mining Services Full time $60,000 - $90,000 per year

    About the RoleWe are seeking a highly organised and motivated Sales Administration Support professional to join our friendly, supportive, and high-performing team at FMS Group.As our new Sales Administrative Support, you'll play a key role in ensuring the smooth operation of our office. You'll work Monday to Friday, with the added benefit of a monthly...