Executive Assistant

12 hours ago

Perth, Western Australia HEALTH SERVICES UNION Full time $60,000 - $80,000 per year

HSUWA - Health Services Union of Western Australia

Executive Assistant

Full-time, Perth

Commencement Dec 2025/Jan 2026

The organisation:

HSUWA is a diverse, contemporary and growing union. Our members include a wide range of health professionals, administrative and technical staff who work in hospitals and health services, aged care, disability services, imaging, pathology, private practices and allied health. The HSUWA is focused on growing union membership, continuing to develop member leadership, encouraging members to actively participate in the union, building and enforcing standards in HSUWA workplaces and campaigning politically.

The person:

We are seeking a competent and friendly person committed to quality work and keen to be part of a professional union team focused improving workers' lives.

The role:

This is a new role to support the Secretary and Assistant Secretary of the union in their duties managing the work of the union.

Benefits include an attractive salary, with an additional superannuation contribution of 14.25 % and good conditions.

Key responsibilities include:

Support:

  • Managing calendars, appointments, and priorities
  • Preparing reports, research projects, presentations
  • Handle confidential information with discretion
  • Coordinate travel arrangements

Regulatory compliance and systems:

  • Assist with improving processes and procedures, ensuring accurate use of systems

  • Assist with compliance and engage with relevant stakeholders and regulators

  • Assist with expense management and reconciliation where needed

Communication and coordination:

  • Engage with internal teams to deliver results
  • Manage incoming and outgoing correspondence (emails, calls)
  • Attend meetings, take accurate minutes, and follow up on action items

Research and projects:

  • Conduct research and compile information as required
  • Assist with special projects and organisational events

Essential criteria:

  • A bachelor's degree in business or a related field
  • Strong written skills and good computer literacy, with proficiency in Microsoft Word, Excel, PowerPoint and Outlook, AI tools
  • Ability to work independently, show initiative, and collaborate effectively within a busy team environment
  • Excellent interpersonal and communication skills with a friendly and approachable manner
  • Strong time management skills and flexibility to adapt to changing priorities

Desirable:

  • Strong problem-solving skills and attention to detail
  • Experience as an Executive Assistant
  • A commitment to social justice

How to apply

To apply, please submit a brief written application (less than 3 pages) outlining why you would be most suitable for the role and addressing the essential and desirable criteria, set out above. Please also submit your current CV with two professional references.

Shortlisted candidates will be interviewed, and appointment is conditional upon successful reference checks.

Applications may be submitted via email to:

Please set the email subject to "Job Application – Executive Assistant".

Applications close 12.00pm Thursday 27 November 2025.

Questions

If you have any questions about the position, please call Naomi McCrae on

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