Assistant Producer

Full time: Assistant Producer | Sydney

About us:

We're an award-winning integrated creative experience agency, and we make brands pop

We excel in curating and producing both digital content and physical experiences that captivate and make an impact.

Leveraging our insights into human behaviour, technologies, and dynamic environments, we strive to shift perceptions, address challenges, and drive business transformation.

We partner with some of the world's most exciting brands to create memorable, high-impact experiences that POP 

The Role:

We're looking for a highly organised, proactive Assistant Producer to support our production team across multiple projects. This full-time hybrid role, ideal for someone ready to step up from a Production Assistant position or with 1–2 years of experience in events, activations, or creative production. 

You'll work closely with Producers, Senior Producers, and the Executive Producer to help deliver best-in-class brand experiences -  supporting across logistics, supplier coordination, event documentation, and on-site execution. From supplier bookings and event schedules to bump-in logistics and asset tracking, you'll take ownership of clearly defined work streams while learning the ropes of large-scale event delivery.

This role sits at the intersection of production and creative, offering exposure to every stage of the process: briefing suppliers, preparing client-facing documents, coordinating logistics, and being on the ground during live activations. It's a hands-on role designed to grow into a Producer position, with plenty of room to make your mark.

Key Responsibilities

Production & Logistics:

• Coordinate specific production streams such as furniture hire, catering, signage, stock, consumables, styling & theming or freight/courier coordination
• Manage supplier comms, quotes, bookings, and timelines under the guidance of a Producer
• Assist with developing production schedules, run sheets, floor plans, and inventory trackers
• Attend site for bump-in, live event, and bump-out, owning clearly defined areas/zones
• Support with on-site logistics including crew check-ins, signage placement, and supplier coordination

Creative & Documentation:

• Support Producers in briefing suppliers and collating creative assets for print and production
• Support / prepare elements of client-facing documents (e.g. WIPs, presentations, timelines) for internal sign-off

Team & Process Support:

• Provide day-to-day administrative support to PMs and EPs
• Keep internal systems, trackers, and Monday boards up to date
• Identify opportunities to improve efficiency and flag potential issues early
• Manage the office calendar and the scheduling of key meetings across the team
• Serve as the primary point of contact for office-related inquiries and correspondence.

You'll Bring:

• You're passionate about the events industry, a team player and know how to 'get sh*t done'
• 1–2 years' experience in events, experiential, production or a similar fast-paced environment
• A strong sense of initiative, excellent organisational skills, and great attention to detail
• Ability to juggle multiple priorities calmly and collaboratively
• A genuine love of events, activations, and creative work
• Clear and professional, and confident communication skills with suppliers and clients
• Good understanding of budget management principles.
• Proficiency in Microsoft Office / Google Suite; experience with
  
  Slack.
• Flexibility to travel and work on-site during bump-in, live event, and bump-out periods (including occasional weekends)

Why Popology:

• Work with leading global brands on iconic Australian events and activations
• Collaborative, creative, and high-performing team culture
• Real growth pathways -  this role is designed as a stepping stone into Producer roles
• Exposure to both creative and production processes, not just logistics
• Sydney-based with national touring opportunities

How to Apply

Send your CV and a short note about why this role excites you to

We're looking for someone who's hungry to grow, loves the hustle of live events, and thrives in a team that delivers big ideas