Executive Assistant

Executive Assistant

Full Time 12 month Maternity Leave Cover

The Melbourne Clinic seeks to recruit an Executive Assistant for a 12 month Maternity Leave position.

The successful candidate will be highly organised, able to build strong relationships with internal and external stakeholders, competent in managing changing schedules, and manage sensitive information in a confidential manner.

About The Melbourne Clinic

The Melbourne Clinic, situated in Richmond, Victoria is Australia's largest private mental health service, providing a variety of recovery focussed inpatient and outpatient programs that are tailored to meet the needs of people with a range of mental health conditions.

Programs include The Living Well Program- general inpatients, the Professorial Mood Disorders Unit (associated with The University of Melbourne), Older Persons' Psychiatry, Eating Disorders Unit, Drug and Alcohol Detoxification and Rehabilitation and the Intensive Psychiatric Care Unit. A Community Outreach Program and a wide range of Day Programs are also available to support people in the community.

Our aim is to provide Collaborative Patient Centred Care that is respectful of and responsive to the preferences, needs and values of the individual.

The Melbourne Clinic is an inclusive and diverse workplace welcoming of all patient's staff and visitors, regardless of ethnicity, religion, age, gender identity or sexuality. We are committed to providing our staff with a structured induction and orientation, and opportunities for ongoing training and professional development. We value individuality and embrace people with differing experiences, knowledge and skills with the intention of building a thriving, professional working environment that is both nurturing and a safe.

Since 2017, The Melbourne Clinic has proudly maintained Rainbow Tick Accreditation, a world first quality framework to help health and human services organisations become safe and inclusive for the LGBTIQ community

Key Selection Criteria

• Experience in an Executive Assistant Role (preferred but not essential)
• Well-developed written and verbal communication skills
• Exceptional customer service
• Ability to adapt to an ever-changing environment
• Worked in a fast-paced, multi-disciplinary team environment with competing priorities
• Adobe, Microsoft Office and IT Systems skills

Responsibilities will include providing administrative support in the following areas:

• Providing organisational and administrative support to the General Manager and wider Executive team to enable them to execute their roles effectively.
• Liaising with internal and external personnel regarding diary and meeting management.
• Coordinating executive communications, including taking phone calls, responding to emails, drafting correspondence and sending communications to internal and external stakeholders.
• Attend Executive meetings, taking attendance and minutes, distribution of minutes, various reports and presentations.
• Human Resource Management and maintaining an organised filing system of staff personnel files.
• Maintaining and processing of VMO Credentialing (eCredentialing and WebPAS).
• Recruitment support for the hospital for both staff and registrars (Oracle).
• Assist staff with Payroll, IT enquiries and other enquiries.

Why Healthscope?

We care about your career at Healthscope.

No matter where you go within our community of care, you'll be supported by great team leaders, be part of strong, innovative teams who always strive for better and have the opportunity to flourish and grow.

Our people are at the heart of our organisation - no matter the role, every day our people make a difference to the lives of our patients and their families. We work together to create positive, memorable experiences, alongside our quality care, in every moment of every day.

Joining us opens the door to endless opportunities. We encourage the pursuit of continuous professional development, specialisation and education, and support our people to grow and flourish. Come and be the difference in our patient's lives.

Applications Close: 2nd October 2025