Executive Assistant

1 week ago

Melbourne, Victoria, Australia Hudson Full time $80,000 - $120,000 per year

Executive Assistant

Not-for-Profit Organisation | Hybrid Environment | Highly Attractive Salary Package

Primary Objective

This is a pivotal position providing executive-level administrative and secretarial support to the Branch Director, as well as facilitating communication with senior leaders, government representatives, and external stakeholders.

The Executive Assistant will manage a diverse range of responsibilities including complex diary and travel management, coordination of Board and Sub-Committee meetings, minute-taking, preparation of high-level correspondence, and project-related research. The role demands exceptional discretion, professionalism, and the ability to manage competing priorities in a fast-paced environment.

Key Responsibilities and Accountabilities

  • Provide proactive diary management, prioritisation, and organisation of meetings with internal and external stakeholders.
  • Act as the first point of contact for colleagues, senior executives, and external stakeholders, managing calls and correspondence with professionalism.
  • Deliver comprehensive administrative support including records management, preparation of reports, and drafting of documents.
  • Manage all incoming correspondence and emails, directing as appropriate and ensuring timely follow-up.
  • Provide high-level support to the Board and Sub-Committees, including meeting coordination, agenda preparation, document collation, and accurate minute-taking.
  • Draft, review, and edit correspondence, briefings, presentations, and reports to an executive standard.
  • Coordinate conferences, business travel, and accommodation arrangements.
  • Organise internal and external meetings and events, including attendance, logistics, catering, and distribution of materials.

Individual Capabilities

The successful candidate will be highly professional, discreet, and well-presented, with:

  • Strong ability to multitask and manage competing priorities.
  • Forward-thinking approach, anticipating the needs of senior executives.
  • Excellent time management and organisational skills.
  • Exceptional attention to detail and accuracy.
  • Outstanding written and verbal communication skills.
  • Proven discretion and maturity in handling confidential information.

Experience and Qualifications

  • Minimum 7–10 years' experience as an Executive Assistant supporting CEOs and C-suite executives in complex, fast-paced environments.
  • Demonstrated experience providing Board and Sub-Committee support, including preparation of agendas, collation of papers, and accurate minute-taking.
  • Proven ability to operate with high levels of discretion, judgement, and professionalism.
  • Advanced skills in MS Office Suite and confidence with digital communication tools.
  • Strong ability to manage workload, resolve conflicts, and deliver to deadlines.
  • A proactive problem-solver with sound decision-making skills.

What's on Offer

  • Fantastic culture.
  • Hybrid working environment with flexibility.
  • On-site parking.
  • Laptop and mobile phone provided.
  • Competitive salary package, commensurate with experience.

Diversity, Equity & Inclusion at Hudson

Hudson is committed to helping you find a workplace where you feel respected, supported, and free to thrive. We welcome applications from all backgrounds, identities, and lived experiences—because when different voices come together, amazing things happen. Casual Loading *Please note for all Australian* based contract and temporary roles only, the pay rate is inclusive of mandatory 25% casual loading. This excludes permanent and fixed term roles.

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