Executive Assistant

• Excellent full-time opportunity that blends executive support with team coordination
• St. Kilda location, flexible hybrid working available
• Internationally recognised, membership-based specialist medical college

About us:

The Australian and New Zealand College of Anaesthetists (ANZCA) incorporating the Faculty of Pain Medicine, is an internationally recognised specialist medical education institution responsible for the training, examinations, specialist qualification, and continuing professional development of all anaesthetists and pain medicine specialists in Australia and New Zealand.

The college's purpose is to serve our communities by leading high quality patient care in anaesthesia, perioperative and pain medicine, optimising health and reducing the burden of pain.

About the opportunity:

The Australian & New Zealand College of Anaesthetists (ANZCA) is in an exciting growth phase. We are navigating the increasing complexity of our programs and pathways and have a new structure in place within the Education function supporting the continued delivery of exceptional education experiences for our fellows and members.

The
Executive Assistant / Education Team Coordinator
plays a key role in supporting the Executive Director – Education, ensuring the smooth and efficient administration of departmental operations.

This dynamic role includes:

• Supporting leadership
  – providing executive support to the Executive Director, managing complex schedules, and keeping things running smoothly
• Team culture & events
  – coordinating department activities, events, and workshops that bring the team together and build connection
• New ways of working
  – helping to streamline processes, improve systems, and introduce smarter ways of collaborating across the team
• Small projects
  – leading and supporting a variety of projects that enhance how we work and deliver impact for trainees, Fellows, and committees
• Committee support
  – ensuring our high-level governance committees run seamlessly, with opportunities to engage directly with Chairs, senior leaders, Education team members and Committee Support Officers across the organisation. Which requires attendance during some evenings and outside standard working hours.

This is a permanent, full-time role, reporting directly to the Executive Director – Education.

About the team:

The Education Function at ANZCA is responsible for the implementation of curricula across anaesthesia, pain medicine, diving and hyperbaric medicine, and perioperative medicine. This includes the design and delivery of training and professional development programs, with a commitment to the highest quality standards.

Keys to your success:

Are you looking for your next exciting opportunity to make a real impact across the Education team? We are seeking a proactive and organised Executive Assistant / Team Coordinator to support the Executive Director and play a central role in shaping our team culture, ways of working, and delivery of key initiatives.

Specifically, you will have:

Essential:

• Proven experience in an administrative role, particularly within professional or academic

environments, including:

• High-level executive support.
• Committee support and governance processes.

• Event and meeting coordination.

• Exceptional planning and organisational skills with the ability to manage competing priorities, tight deadlines, and work under pressure

• Strong written communication skills, with experience drafting meeting agendas, minutes, and high-quality correspondence including those with complex concepts
• Strong interpersonal skills with the confidence to engage effectively across all levels of the organisation and with internal and external stakeholders
• Ability to streamline processes, improve systems and introduce smarter ways to work
• Ability to demonstrate initiative and work independently
• Strong attention to detail and proactive follow-through
• Team-oriented mindset with the ability to work collaboratively
• Advanced skills in Outlook, intermediate proficiency in MS Word, Excel, and PowerPoint;

ability to learn new systems quickly

• Proficient in the use of digital communication platforms such as Zoom, MS Teams, and other relevant tools for virtual meetings and collaboration
• Experience in document management systems and developing efficient processes for

document handling, tracking, and compliance

What we can offer you:

We offer employment benefits and a working environment that contribute to our people's health, safety and wellbeing, personal and professional development and support an inclusive, equitable, and respectful college culture.

• Join a purpose driven organisation with a team of individuals highly passionate about improving educational opportunities for health professionals.
• A competitive remuneration package
  including full FBT exempt salary packaging.
• Opportunity to grow in the position with genuine career pathways.
• Excellent staff benefits – additional leave over the Christmas period, additional personal leave, health and wellbeing offerings, market leading parental leave, staff recognition program, member advantage program with access to discounted lifestyle benefits and leisure activities.
• Flexible, hybrid working options.
• Free confidential counselling service to support our staff and their close family through life's challenges via our Employee Assistance Program.

ANZCA is an equal opportunity employer and our commitment to creating and supporting an inclusive culture is reflected in our diverse mix of talented people passionate about delivering their best. We embrace and value the diverse society we live within and consider all qualified applicants without regard to race, colour, national origin, religion, disability, gender, gender identity or expression, sexual orientation, or age.
We strongly encourage Aboriginal, Torres Strait Islander and Māori applicants to apply for any of our current opportunities.  

Next steps

Apply now and take the next step towards a rewarding and long-term career within a progressive environment. Our application process will require you to submit your current resume and a cover letter addressing the key selection criteria. We will progress suitable candidates through the hiring process as soon as we can.

If selected, we will contact you to discuss your application on the phone, you will be invited to meet with us at the college and from there complete a few background checks. We will help you through this process. If we identify potential candidates prior to the advertised closing date, we may close the advertisement sooner than the closing date. Therefore, we encourage you to apply promptly if you are interested.

We are committed to making reasonable adjustments to provide a positive, barrier-free recruitment process and supportive workplace, so please let us know what you need.

For more information about ANZCA or for a copy of the position description, please email Nuzee at

Employer questions

Your application will cover the following questions:

• Do you have unrestricted working rights to work in Australia?
• What is your expected annual base salary?
• How much notice are you required to give your current employer?