Executive Legal Assistant

2 weeks ago

Melbourne, Victoria, Australia Seyfarth Shaw LLP Full time $60,000 - $90,000 per year

At Seyfarth, we understand that great people are the key to our success, and we provide the opportunities to match. With over 900 lawyers across 17 offices worldwide, including the United States, London, Shanghai, Hong Kong, and Australia, we are recognised for our high stakes and impactful work utilising advanced service delivery. Join us in Melbourne and be part of a high performing team who values culture and growth

About the role:

As a Legal Executive Assistant, you will support a market leading legal team. You will build strong relationships internally and externally, working closely with your team and clients. We pride ourselves on our friendly and professional environment, and we will continue to invest in your development.

Responsibilities:

Communication and coordination

  • Maintain communication and develop positive relationships with stakeholders and clients.
  • Oversee diary management, email correspondence, and phone communications.
  • Coordinate invoicing/billing for clients.

Document and litigation support

  • Draft, review, and refine legal documents.
  • Support litigation processes and documentation.
  • Manage electronic and physical filing systems.

Financial management

  • Track billable hours and handle expense processing.
  • Oversee budget management and client reporting.

Diary management and travel arrangements

  • Assist in preparing agendas and presentations for meetings.
  • Arrange travel logistics.
  • Schedule client meetings.

Research and project assistance

  • Conduct research for legal and general purposes.
  • Assist with various projects and event coordination.

About you:

  • Excellent organisational and interpersonal skills.
  • Ability to multitask, prioritise, and work independently in a fast-paced environment.
  • Energy, enthusiasm and a desire to learn and grow.
  • A proactive and positive attitude towards teamwork and collaboration.
  • Commitment to maintaining a high standard of professionalism and integrity.
  • Adaptability and willingness to embrace new challenges and opportunities.

If you're passionate about learning and growth, we'd love to have you on our team. We foster a supportive and inclusive culture where your contributions are recognised and rewarded. We're committed to investing in your career development, with opportunities to grow into specialised roles across the business. Alongside this, we offer generous wellbeing initiatives, regular social events, and a collaborative environment.

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