Licencing & Administration Clerk

7 days ago

Perth, Western Australia Ross's Auctioneers & Valuers Full time $45,000 - $60,000 per year

Licensing & Administrative Clerk - Auction House (Part-time, Job Share)

Are you a highly organised and detail-oriented professional with a passion for compliance and administration? We are seeking a dedicated Licensing & Administrative Clerk to join our team on a part-time basis, 3 days per week to start.

This is a crucial role responsible for ensuring all our operations run smoothly and in full compliance with relevant regulations. You will be the linchpin in our administrative processes, handling a wide range of tasks from licence transfers to data entry and reception.

What you'll be doing:

  • Licensing & Compliance: Managing the process for Motor Vehicle Dealers license as required for the auction house, including vehicle and certified / registered plant.

This includes accurately managing the Dealer Stock Register, preparing transfer papers, and conducting PPSR checks as required.

  • Administrative Support: Providing comprehensive administrative assistance to the auction team and management. This includes data entry, file management, and preparing documentation. Reception duties will also be part of your day.
  • Record Keeping: Maintaining meticulous and up-to-date records of all licensed items and consignments.
  • Database Management: Utilising our internal databases and the Microsoft Office suite to accurately track information and generate reports.
  • Reporting: Preparing and submitting required reports to regulatory bodies.

Who we're looking for:

  • Someone with exceptional attention to detail and a methodical approach to their work.
  • An individual with proven administrative and data entry skills.
  • A proficient user of the Microsoft Office suite, in particular Excel and Word.
  • A professional with strong organisational skills and the ability to manage multiple tasks and deadlines.
  • Experience in a compliance, licensing, or regulated environment is a significant advantage. Experience with Dealer Online is a bonus.
  • A trustworthy and discreet individual with a strong sense of responsibility.

If you are a meticulous administrator who takes pride in ensuring accuracy and compliance, we would love to hear from you.

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