Facilities Management Assistant/Coordinator

2 weeks ago

Melbourne, Victoria, Australia Hands Out Build Group Full time $20 - $38 per year

Company Overview

We are a leading company specializing in facility maintenance, repair, engineering, and

construction services. Our commitment to excellence and innovation has established us as a

trusted partner in the industry. We are seeking a detail-oriented and proactive Facilities

Management Assistant to join our dynamic operations team.

Job Summary

As a Facilities Management Assistant, you'll be the linchpin in a dynamic retail maintenance

operation. Your role is crucial in coordinating repairs and maintenance for a wide array of retail

outlets, from local shops to major supermarkets. You'll manage work orders, liaise with

contractors, and ensure timely completion of essential repairs. This position offers a unique

blend of customer service, project management, and technical knowledge, allowing you to

develop a diverse skill set while contributing to the smooth operation of Australia's retail

infrastructure.

Key Responsibilities

  • Efficiently allocate and manage work orders for retail store maintenance and repairs.
  • Source and coordinate with skilled contractors for various repair tasks.
  • Oversee maintenance projects for retail fixtures, including doors, shelves, and ceilings.
  • Utilize online platforms like Google Drive to track and update work orders.
  • Make outbound calls to Australian numbers for job coordination and follow-ups.
  • Ensure clear communication between internal teams and external contractors.
  • Contribute to maintaining high standards of service and client satisfaction.
  • This role requires flexibility, as there will be occasions to visit project sites as part of the responsibilities.

Qualifications

  • Education: Bachelor's degree or relevant certification in Facilities Management, Engineering, Project Management, or a related field is a plus
  • Experience: Prior experience in facility maintenance, engineering, or project management is preferred
  • Technical Skills: Basic understanding of engineering, maintenance work logic, and project coordination.
  • Communication: Excellent English communication skills, both written and verbal.
  • Organizational Skills: Strong ability to manage multiple tasks simultaneously and prioritize effectively.
  • Retail Knowledge: Familiarity with retail environments is a plus.
  • Problem-Solving: Strong ability to work under pressure and resolve maintenance issues efficiently.

Job Type: Part-time

Pay: $20.00 – $38.00 per hour

Expected hours: 25 per week

Benefits:

  • Professional development assistance
  • Work from home

Work Location: In person

  • Facilities Coordinator

    2 weeks ago

    Melbourne, Victoria, Australia Knight Facilities Management Full time $60,000 - $80,000 per year

    The Company Knight Facilities Management is a global leader in facilities support services, operating in 13 countries with over 5,000 employees. Since expanding into Australia in 2009, Knight FM has established a presence in all states and territories, delivering comprehensive FM services. We are committed to fostering workplace diversity and providing...

  • Facilities Manager

    2 weeks ago

    Melbourne, Victoria, Australia City Facilities Management Full time

    City FM Australia (City) provide world leading Facilities Management, Engineering and Energy solutions which ensure safe, successful and sustainable outcomes, on time and on budget for our partners.The Opportunity:Are you a strategic thinker with a passion for operational excellence and stakeholder engagement?Are you looking to take the next step in your...

  • Facilities Manager

    3 weeks ago

    Melbourne, Victoria, Australia City Facilities Management Australia Full time

    Join to apply for the Facilities Manager role at City Facilities Management Australia City FM Australia is a Global leader in Facilities Management, Engineering, Construction and Energy solutions. We are committed to supporting our team and ensuring safe & reliable services to our partner within the Early Learning Sector. What we offer our...

  • Facilities Manager

    3 weeks ago

    Melbourne, Victoria, Australia City Facilities Management Australia Full time

    Join to apply for the Facilities Manager role at City Facilities Management AustraliaCity FM Australia is a Global leader in Facilities Management, Engineering, Construction and Energy solutions. We are committed to supporting our team and ensuring safe & reliable services to our partner within the Early Learning Sector.What we offer our teamCompetitive...

  • Facilities Manager

    7 days ago

    Melbourne, Victoria, Australia City Facilities Management Australia Full time

    Join to apply for theFacilities Managerrole atCity Facilities Management AustraliaCity FM Australia is a Global leader in Facilities Management, Engineering, Construction and Energy solutions.We are committed to supporting our team and ensuring safe & reliable services to our partner within the Early Learning Sector.What we offer our teamCompetitive...

  • National Facilities Partnership Manager

    1 week ago

    Melbourne, Victoria, Australia City Facilities Management Australia Full time

    OverviewJoin to apply for the National Facilities Partnership Manager role at City Facilities Management Australia.City FM Australia (City) provides world leading Facilities Management, Engineering and Energy solutions to ensure safe, successful and sustainable outcomes, on time and on budget for our partners.The Opportunity: Are you a strategic thinker with...

  • National Facilities Partnership Manager

    1 week ago

    Melbourne, Victoria, Australia City Facilities Management Australia Full time

    OverviewJoin to apply for the National Facilities Partnership Manager role at City Facilities Management Australia.City FM Australia (City) provides world leading Facilities Management, Engineering and Energy solutions to ensure safe, successful and sustainable outcomes, on time and on budget for our partners.The Opportunity: Are you a strategic thinker with...

  • Facilities Manager

    2 days ago

    Melbourne, Victoria, Australia Connect Facilities Full time $90,000 - $120,000 per year

    Join a Leading Name in Property ExcellenceConnect Facilities, part of the esteemed Giuliano Group, is a privately owned Building and Facilities Management company delivering end-to-end solutions across Melbourne's most iconic properties. Backed by decades of industry leadership, we don't just manage buildings — we curate exceptional environments where...

  • Assistant Asset Manager

    2 weeks ago

    Melbourne, Victoria, Australia City Facilities Management Australia Full time

    Join to apply for the Assistant Asset Manager role at City Facilities Management Australia1 day ago Be among the first 25 applicants Join to apply for the Assistant Asset Manager role at City Facilities Management Australia City FM Australia provides world-leading facilities management and engineering solutions which ensure safe, compliant, successful and...

  • Facilities Coordinator

    2 weeks ago

    Melbourne, Victoria, Australia Framestore Full time

    Framestore is looking for a highly organised and detail oriented Facilities Coordinator to assist with the management of the Melbourne studio facility. The central focus of the role is to create an exceptional studio environment where our teams and clients enjoy spending time.The Facilities Coordinator maintains the smooth and efficient day-to-day running of...