Facilities Management Assistant/Coordinator

1 week ago

Melbourne, Victoria, Australia Hands Out Build Group Full time $40,000 - $80,000 per year

Company Overview

We are a leading company specializing in facility maintenance, repair, engineering, and

construction services. Our commitment to excellence and innovation has established us as a

trusted partner in the industry. We are seeking a detail-oriented and proactive Facilities

Management Assistant to join our dynamic operations team.

Job Summary

As a Facilities Management Assistant, you'll be the linchpin in a dynamic retail maintenance

operation. Your role is crucial in coordinating repairs and maintenance for a wide array of retail

outlets, from local shops to major supermarkets. You'll manage work orders, liaise with

contractors, and ensure timely completion of essential repairs. This position offers a unique

blend of customer service, project management, and technical knowledge, allowing you to

develop a diverse skill set while contributing to the smooth operation of Australia's retail

infrastructure.

Key Responsibilities

  • Efficiently allocate and manage work orders for retail store maintenance and repairs.
  • Source and coordinate with skilled contractors for various repair tasks.
  • Oversee maintenance projects for retail fixtures, including doors, shelves, and ceilings.
  • Utilize online platforms like Google Drive to track and update work orders.
  • Make outbound calls to Australian numbers for job coordination and follow-ups.
  • Ensure clear communication between internal teams and external contractors.
  • Contribute to maintaining high standards of service and client satisfaction.
  • This role requires flexibility, as there will be occasions to visit project sites as part of the responsibilities.

Qualifications

  • Education: Bachelor's degree or relevant certification in Facilities Management, Engineering, Project Management, or a related field is a plus
  • Experience: Prior experience in facility maintenance, engineering, or project management is preferred
  • Technical Skills: Basic understanding of engineering, maintenance work logic, and project coordination.
  • Communication: Excellent English communication skills, both written and verbal.
  • Organizational Skills: Strong ability to manage multiple tasks simultaneously and prioritize effectively.
  • Retail Knowledge: Familiarity with retail environments is a plus.
  • Problem-Solving: Strong ability to work under pressure and resolve maintenance issues efficiently.

Job Type: Part-time

Pay: $20.00 – $38.00 per hour

Expected hours: 25 per week

Benefits:

  • Professional development assistance
  • Work from home

Work Location: In person

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