Finance Administrative Assistant

About us

We are a modern Australian law firm with a leading reputation. We focus on exceptional service, operational excellence and being at the forefront of employee experience. We work closely with Australian and international businesses, organisations and governments.

About the Role

We are seeking a Finance Administrative Assistant to join our Finance & Operations team (12-month contract role) to provide high-quality administrative support to the Finance function. In this role, you will:

• Respond to day-to-day enquiries and assist the Finance team.
• Process and pay creditor invoices, ensuring appropriate authorisation.
• Manage trust payments for PEXA settlements and process trust receipts.
• Handle daily banking, data entry, and archiving for accounts payable/receivable and controlled monies.
• Perform daily bank reconciliations.
• Provide cover for Accounts Payable, Accounts Receivable, or Controlled Monies during leave periods.

Maddocks offers a collaborative and engaging environment where you will be provided mentorship, support, ongoing training, and encouragement for progression.

About You

You are a motivated individual with a passion for numbers and at least 12 months' experience in a professional services firm. You will bring:

• Strong attention to detail and excellent numeracy skills.
• Ability to manage time effectively and prioritise tasks.
• Confidence in liaising with internal and external stakeholders while maintaining confidentiality.
• Familiarity with Word and Excel, and ideally experience with a practice management system such as Aderant Expert (or willingness to learn).
• A team-oriented mindset and eagerness to support the Finance team.

Why join Maddocks?

Maddocks is simply a great place to do great work. We foster a culture of collaboration, learning and engagement where you will experience:

A diverse and inclusive workplace: We have been named an employer of Choice for Gender Equality by the Workforce Gender Equality Agency (WGEA) every year since 2004 along with being named a Silver Employer at the Australian Workplace Equality Index's 2024 LGBTQ Inclusion Awards. We promote diversity internally through our Maddocks Gender Equality Network, Maddocks CALD, Maddocks Disability Inclusion and Maddocks Pride groups.

Career Development: Learn and develop through structured learning and development programs at each stage of your career and study support programs.

Community involvement: give back to the communities in which we operate through our thriving pro bono and grants programs and staff volunteering initiatives.

Work flexibly: work in a hybrid way with part of your week in the office and support to set up your home office.

Wellbeing & Benefits: access to up to 20 weeks paid parental leave, discounted gym memberships & health insurance, salary continuance insurance, Employee Assistance Program and parents and carers wellbeing programs.

Our people are our greatest advocates and we believe this is a result of our inclusive culture and focus on complex and interesting work.

To be eligible for this role you must be legally permitted to work in Australia. Please note that unsolicited applications from agencies will not be considered at this time.

Ready for your next career move? – Apply Now.

As part of our commitment to protecting your privacy, your application information will only be retained for a period of 24 months after the submission of your application. After this period, your Maddocks job seeker profile will remain active, however all application details will be permanently deleted from Big Red Sky. Should you wish to delete your job seeker profile, you can do so in your account settings (under the 'Change Login' menu option).