Legal Secretary

Restructuring & Insolvency | Melbourne Metropolitan

Closing date: 31/10/2025

DISCOVER more opportunities to DEVELOP your talents and THRIVE in a dynamic legal landscape.

About the role

Based in our Melbourne office (but with up to two days working from home once fully trained), this role provides high level administrative support to a small team (including a partner, special counsel and lawyer as well as various rotating clerks and graduates throughout the year).

This Restructuring and Insolvency / Commercial litigation team acts for Australia's largest banks and financial institutions on a range of commercial litigation, insolvency, turnaround and securities enforcement matters across a broad range of industries.

The general day to day duties of this role include:

• Providing high level administrative support to the partner, fee earners and clients.
• Managing client files from start to finish with accuracy and efficiency.
• Preparing and formatting correspondence, contracts, and court documents.
• Confidently liaising with clients, taking instructions, and handling enquiries.
• Coordinating diaries, meetings, and occasional travel for your team.
• Managing confidential firm information, opening new matters and closing and archiving files.
• Inputting and maintaining client data into client relationship software (InterAction).
• Managing end of month billing processes.

Why work with us?

• Be part of a friendly, successful and high functioning team.
• Work in a genuinely supportive environment where your contributions are recognised.
• Enjoy flexibility in your work hours and/or days in the office.
• Participate in a range of supportive workplace policies such as our 26 weeks of paid parental leave for primary carers.
• Have the security of being covered by salary continuance insurance.
• Take the opportunity to contribute to the community through our Global Day of Service initiative.
• Enjoy our range of wellbeing initiatives and subsidies.
• Take part in our active social club and a range of social events throughout the year.

What we are looking for:

The successful applicant will have:

• A minimum of three years' experience in a Legal Secretary role (preferably in a commercial litigation practice area).
• Strong file management skills
• An ability to take ownership of administrative, secretarial and client management support.
• Initiative, and someone who will thrive on responsibility, juggling deadlines with ease.
• A proactive, team-focused attitude.
• Strong problem-solving skills
• Confident communication, and someone who enjoys working directly with clients.
• Excellent Microsoft office skills with the ability to learn and adapt to new systems quickly and efficiently.
• A high level of attention to detail and accountability for the quality of work they produce.

About K&L Gates

K&L Gates is a fully integrated global law firm with lawyers located across five continents (currently we have 48 offices). We have experienced dramatic growth in the past decade and now rank among the largest U.S. based law firms in the world. We take pride in constantly striving for innovation, imagination and an entrepreneurial spirit. We come up with big ideas and then roll up our sleeves to get the job done, guiding our clients through their most complex issues in a variety of industry sectors and across multiple regions of the world.

In Australia, we have offices in Melbourne, Sydney, Perth and Brisbane for just over 80 partners and 500+ employees.

For more information about K&L Gates please see our website

Do you like what you see?

If you're someone who thrives on challenges, enjoys client connection, and is ready to step into a role where your contribution is recognised and rewarded, we'd love to hear from you.

Please apply via our Careers page at

For more information:

Please contact Tania Brierley, Recruitment Consultant at

K&L Gates reserve the right to close advertising earlier at our discretion.

K&L Gates is an equal opportunity employer and promotes the safety, wellbeing and inclusion of all people. We encourage applications from people of all ages, abilities and cultural backgrounds including those with carer responsibilities to apply.

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