Legal Secretary

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About the role

We are currently seeking an experienced Legal Secretary to join our Labour, Employment and Workplace Safety team based in our Melbourne office.  This role is part of a dynamic national practice group and presents a fantastic opportunity to get involved in interesting employment law work within a vibrant, collaborative and friendly environment.

The team act for major Australian organisations across all industry sectors.  Reporting into the practice group lead you will also provide high level secretarial support to other partners and lawyers.

The team

Our Labour, Employment and Workplace Safety team foster an inclusive, flexible and social culture where everyone plays a valuable role.  Team successes are regularly celebrated and everyone genuinely enjoys working with one another.

What does the role involve?

• Supporting the Practice Group lead with associated administrative tasks
• Providing comprehensive administrative support to partners and fee earners in the practice group, including filing, word processing, diary and email management
• Managing confidential firm information and opening new matters
• Inputting and maintaining client data into client relationship software (InterAction)
• Assisting with client queries and monthly client reporting requirements
• Managing the monthly billing process

The ideal candidate will have at least 4 years' experience as a Legal Secretary in a medium to large law firm or prior experience in an administrative or personal assistant role.

About you

We value our culture at K&L Gates and are proud of our friendly and respectful reputation.

Our Labour, Employment and Workplace Safety team are passionate about what they do.  We are looking for someone who takes a genuine interest in the work performed by the practice and who is keen to quickly make themselves a valuable member of the team.

To be successful in this role you will be a self-starter who works efficiently, uses initiative and has exemplary attention to detail.  You are highly organised and proactive in your approach.  You enjoy supporting others and thrive on working collaboratively with other to contribute to the team's success.

Strong Microsoft Office skills are essential, as are excellent communication skills. You will be capable of using automated billing systems and client relationship management software (Elite 3E and InterAction preferred).

The extras

• Social events – social club and sporting teams
• Health and wellbeing program including a gym subsidy
• Pro-bono programs and community involvement via our workplace giving program
• Global Day of Service and charitable fundraisers
• Salary continuance insurance
• 26 weeks paid parental leave for the primary carer
• Purchased annual leave

About Us

The firm's Australian operations provide vast knowledge of the Australian legal marketplace across a wide spectrum of industries.  With lawyers located in four established offices in Australia's leading financial and commercial centres and possessing substantial experience.

At K&L Gates, we foster an inclusive and collaborative environment across our fully integrated global platform that enables us to diligently combine the knowledge and expertise of our people to create teams that provide exceptional client solutions. We marry process with vision, success with dedication, method with passion, and innovation with creativity. The outcome: The K&L Gates Experience.

Located across five continents, we represent a broad array of leading global corporations in every major industry, capital markets participants, and ambitious middle-market and emerging growth companies. We also serve public sector entities, educational institutions, philanthropic organisations, and individuals. Our lawyers counsel clients on their most sophisticated legal challenges in all areas of corporate and regulatory law as well as litigation.

We are leaders in legal issues relating to industries critical to the economies of both the developed and developing worlds—technology, manufacturing, energy, transportation, telecommunications, financial services, and life sciences, among others.

Do you like what you see?

Please apply via our Careers page at 

For more information please contact Carla Boglis, Recruitment Coordinatorat

For more information about K&L Gates please see our website

K&L Gates reserve the right to close advertising earlier at our discretion.

K&L Gates is an equal opportunity employer and promotes the safety, wellbeing and inclusion of those with a disability. We welcome applications from people who have an indigenous and/or culturally and linguistically diverse background

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