Administration Assistant

About us

Altrad is a trusted provider of expert construction and integrated maintenance solutions across Australia, with a strong track record across key sectors such as energy, mining, utilities, and defense. We are known for managing some of the nation's most critical projects.

We go beyond simply building, protecting, and extending asset life. We cultivate strong, collaborative partnerships with our clients, allowing us to tailor solutions to their evolving needs and ensure their assets operate seamlessly for longer.

We are part of the Altrad Group, a global organisation with nearly 52,000 people across more than 50 countries and 120 subsidiaries operating in Europe, the Americas, Canada, the Middle East, Africa, and Asia Pacific.

About the role

Working 3-days per week, based in our Kwinana office, the Training Administration Assistant provides essential support to ensure accurate recordkeeping, smooth delivery of training activities, and consistent application of RTO documentation standards. This 5 month fixed-term position plays an important role in maintaining compliant training records, preparing materials, and supporting the day-to-day operations of the team.

You'll work closely with the RTO Coordinator, trainers, and site personnel to keep documentation organised, resources prepared, and administrative processes running efficiently.

Your day-to-day responsibilities will include:

• Managing training and assessment records, including scanning, naming, and electronic filing.
• Maintaining digital and hard-copy filing systems in SharePoint and PowerPro, including archiving completed or superseded documents.
• Providing general administrative support such as photocopying, printing, mail distribution, and monitoring stationery and training resource stock.
• Preparing learner packs, attendance sheets, and supporting training room setup as required.
• Formatting and updating Word and PowerPoint documents to align with current templates, branding, and document control standards.

Assisting the RTO Coordinator with minor document updates, conversions, and quality checks.
- Supporting the Training team with polite, professional communication and escalating issues where needed.

About you

• Completed Year 12 or equivalent.
• Basic computer literacy across Microsoft Word, Excel and Outlook.
• Strong attention to detail and ability to follow processes accurately.
• Reliable, organised, and able to manage routine tasks with consistency.
• Positive communicator with a proactive, team-focused attitude.

Why you should work for Altrad

We provide the benefits you'd expect from a global company, but what makes us different?

• Our Opportunities: Embark on a thrilling journey with us, tackling diverse and exciting challenges on some of the world's most prominent resources, energy, and infrastructure projects.

• Our Vibrant Culture: Immerse yourself in a dynamic atmosphere where problem-solving is a way of life. Join a reliable and enthusiastic team that thrives on a 'can-do' spirit, making every workday an opportunity for growth and collaboration.

• Our Investment in You: Your success matters to us, and we're here to support your aspirations. Let us be your partner in reaching new heights and unlocking your full potential. Your journey to success starts here

Our global workforce drives and promotes an inclusive culture, both within our organisation and throughout the communities we interact with across the world. Diverse backgrounds include First Nations Peoples, people with differing abilities, LGBTIQ+ community, gender, neurodiverse, cultural diversity, all age groups, and those with an intersectional or multiple diverse characteristics. We encourage candidates from all backgrounds to apply.