Administration Assistant

1 day ago

West Perth Western Australia Australia Solomon Hollett Pty Full time $45,000 - $65,000 per year

Administration Assistant

The Opportunity

Solomon Hollett Lawyers is seeking a detail-oriented and proactive Administration Assistant to join our dynamic team. This role combines operational support with client service, making it an excellent career development opportunity.

Key Responsibilities:

Reception & Client Service:

  • Answer phones and respond to client enquiry emails
  • Meet, greet and liaise with clients professionally
  • Arrange and coordinate client meetings
  • Maintain our client database with accurate information

Operational & Administrative Support:

  • Provide comprehensive administrative support across the firm
  • Assist with implementation and maintenance of office procedures
  • Draft client correspondence and contact third parties as required
  • Monitor client correspondence and engagement processes
  • Support tracking and analysis of key performance indicators (KPIs) using Excel and other reporting tools
  • General office administrative duties as required

Financial & Administrative Support:

  • Assist with trust account receipting and processing
  • Support with allocation of disbursements
  • Assist with billing processes
  • Assist with the management of client debtors

The Successful Applicant:

The ideal candidate will possess:

  • Strong organisational and time management skills
  • Excellent attention to detail and analytical abilities
  • Exceptional communication and interpersonal skills
  • Professional presentation and great customer service focus
  • High level of motivation and eagerness to learn
  • Intermediate to advanced Excel skills (e.g. formulas, data organisation, and basic reporting)
  • High level of computer literacy and ability to learn new software systems quickly and confidently
  • Proficiency with Microsoft Office products, particularly Word and Outlook
  • A desire to take ownership of responsibilities

Previous administration experience, particularly in a professional services environment, will be highly advantageous.

What's On Offer:

At Solomon Hollett Lawyers, we offer:

  • Comprehensive training and mentoring from an experienced team
  • A supportive, collaborative work environment with excellent staff amenities
  • Genuine work/life balance with the right mix of autonomy and guidance
  • Opportunity to make a meaningful impact on firm operations

About Us:

Solomon Hollett Lawyers offers advice and expertise in succession law (Wills and estates planning), inheritance disputes, commercial law and commercial litigation. Our team works closely with a diverse client base including private clients, businesses, professional bodies, associations and government agencies.

At Solomon Hollett, our people come first. We are a supportive, tight-knit group of professionals who enjoy what we do, look after each other, and celebrate the impact we have on our clients' lives across the broad spectrum of work we do.

Next Steps:

Please submit a detailed cover letter and current resume outlining your experience.

If you have any questions about the role, please contact our General Manager, Clair, via email ). All enquiries will be treated with strict confidentiality.

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