administrative assistant

ADMINISTRATIVE ASSISTANT

Our client is a global Renewable Energy leader, manufacturer of oil and lubricants for the automotive and industrial applications industries.

A rare opportunity has arisen for an ADMINISTRATIVE PRODUCT ASSISTANT to join the team based at their Perth Kwinana office – to provide critical support across multiple roles within our terminal operations team.

This role will focus on data gathering, report generation, documentation, and basic technical analysis to enable efficient and compliant terminal operations.

The successful candidate will be trained in key tools, including Emerson Scheduling and other internal systems, and will play a vital role in supporting quality, planning, and movement coordination functions. 

Successful candidate will have a can-do attitude, engage with cross-functional stakeholders such as Midstream Supply Optimisation, Operations, and Quality Assurance teams, contributing to the broader coordination of product movements, inventory management, and compliance activities.

DAILY DUTIES:

• Play a key role in enabling operational excellence across terminal functions by delivering accurate, timely, and actionable data and reports
• support the achievement of key performance targets, reduced waivers, and minimized product giveaway and stock losses
• deliver high-quality reporting and analysis that supports quality assurance, product movement planning, and inventory reconciliation
• Reconcile daily and weekly stock movement, slops and loss/gain reports, and performance dashboards that track key indicators such as additive usage, pipeline utilization, and terminal stock levels
• Provide accurate data inputs and supporting the development of shipping and pipeline schedules
• learn and apply tools such as Emerson Scheduling, combined with your technical aptitude and strong Excel skills, will be critical in delivering value to the team and ensuring smooth, efficient terminal operations.

ESSENTIAL EXPERIENCE:

To succeed in this role, you will need demonstrated experience in:

• Solid Excel Experience - pivot tables, data validation, and formula creation, is essential for managing and analysing large datasets effectively
• Data management, reporting, and operational support within a technical, industrial, or supply chain environment
• Ability to generate accurate and timely reports, interpret operational data, and present insights that support decision-making and continuous improvement.
• Experience in maintaining inventory records, tracking product movements, and supporting quality assurance or logistics processes will be highly advantageous.
• Success in this role also requires excellent attention to detail, strong organizational skills, and the ability to manage multiple priorities in a dynamic environment.
• Effective communication and collaboration skills are critical, as you will be working closely with various stakeholders across planning, operations, and quality teams.
• A technical aptitude and a willingness to learn new systems—such as Emerson Scheduling and other internal planning tools—are important, as is the ability to quickly adapt to new processes and technologies.

Interpersonal Skills:

• Builds and maintains effective stakeholder relationships, supporting change adoption and fostering collaboration
• Gains exposure to supplier interactions and external representation, developing negotiation and communication skills
• Applies strong communication and storytelling abilities to support change initiatives and stakeholder engagement
• Demonstrates resilience in navigating organisational complexity and supporting transformation initiatives

Required on the job experience:

• 3+ years relevant professional experience in Administrative Assistant Experience
• Advanced report writing experience
• Solid Excel Experience - pivot tables, data validation, and formula creation, is essential for managing and analysing large datasets effectively
• Supply chain to customers (Desirable)
• Strong communication / stakeholder experience
• Power BI exp (Desirable)

What We Offer in Return:

• Immediate start
• 2 - month contract position that supports Global organization with Australian presence – possible extension
• Excellent working conditions
• Work with a high performing team supported across Australia
• Perth Kwinana based
• Hybrid working conditions 60/40 – when working from office
• Promoter of work life balance
• Rewarding contract hourly rate

Our client is an Equal Employment Opportunity employer, proudly recruiting and hiring diverse workforce and committed to creating an inclusive environment for all employees.

To Apply: The ideal candidates will be from a similar industry and may have worked as a ADMINISTRATIVE ASSISTANT or similar in their career.

To request more information on the position please call Paul M:

Or If you think you have the skills and ready to start immediately, please call me.

Or apply by clicking on the link.

To be eligible for employment applicants must be an Australian citizen or hold full working rights.