Administrative Assistant

At Melbourne Archdiocese Catholic Schools Ltd (MACS) we envision every student to be inspired and enabled to flourish and enrich the world. MACS is the largest Catholic school system in Australia. We own, govern and operate approximately 300 Catholic schools, employ over 17,000 staff and serve more than 118,000 students and their families in the Archdiocese of Melbourne. It is an exciting time to join MACS, where we are transforming to bring to life our recently launched strategic plan: MACS 2030: Forming Lives to Enrich the World.

It is an exciting time to join MACS, where we are transforming to bring to life our strategic plan - MACS 2030: Forming Lives to Enrich the World that will help all MACS staff come together to make the most of what a Catholic education has to offer so that we have the greatest and most distinctive impact in our classrooms, staffrooms and schools communities. More details on the MACS strategy can be found here.

WHY WORK FOR US?

• Professional development opportunities with a defined personalised annual budget
• Access to flexible working arrangements, which include working from home arrangements
• You will work in a tight-knit, supportive team to ensure you succeed in your role
• Employee Assistant Program (EAP) supported by Mental Health First Aiders in the workplace, providing a safe and caring environment to our staff and students

The MACS Code of Conduct (the Code) embodies our collective commitment to fostering a positive and supportive work environment that prioritises the health, safety and wellbeing of everyone, inspired by our Catholic faith. We ask that all staff read and understand the Code and model the behaviours that are expected of us.

YOUR ROLE

The Administrative Assistant is a newly formed role. This role is designed to support the Catholic Mission and Identity across a range of administrative duties. This role would suit an early-career professional with strong attention to detail, digital proficiency, and the ability to work collaboratively in a fast-paced environment. The Catholic Mission and Identity is focussed on evangelisation, faith formation, and strategic partnerships to support MACS's mission of forming lives of faith, hope and love.

WHAT YOU WILL DO

• Manage incoming enquiries and act as a key point of contact for internal and external stakeholders.
• Provide high-level administrative support, including scheduling, document preparation, and resource coordination.
• Assist in the preparation of agendas, minutes, memos, and reports aligned with MACS policies and standards.
• Support the team with proofreading, formatting, and maintaining accurate records and documentation.
• Liaise across teams to coordinate meetings, briefings, and approval workflows.
• Assist with basic finance administration including raising eReqs and liaising with the Finance team.

ABOUT YOU

• You have excellent written and verbal communication skills, with a high level of professionalism and attention to detail.
• You are highly organised and capable of managing competing priorities to meet tight deadlines.
• You demonstrate strong digital literacy, with proficiency in Microsoft Office and the ability to quickly learn new systems.
• You are a collaborative team player who can also work independently with initiative and flexibility.
• You build positive working relationships and communicate effectively with a wide range of stakeholders.
• You maintain confidentiality and handle sensitive information with integrity and discretion.

Salary range for this position is $69,252 (Level 2 Subdivision 3) - $78,425 (Level 2 Subdivision 7) per annum exclusive of superannuation as specified in the Catholic Education Multi-Enterprise Agreement 2022.

HOW TO APPLY

Please refer to the position description for further details about the role and the Key Selection Criteria.

Click APPLY to submit your application. If you have any queries about this role, they can be directed to our HR team by email

You will need to provide:

1.  An up to-date Resume and

2.  A cover letter addressing the Key Selection Criteria, limited to two pages

Note: MACS is committed to the safety, wellbeing and protection of all children in our care. The successful candidate must hold or acquire, and maintain a Victorian Institute of Teaching (VIT) and/or Working with Children Check, and must be willing to obtain and maintain a National Criminal History Check.

Candidates must hold full Australian Working Rights, and provide evidence of this.

APPLICATIONS CLOSE: 4.00pm Thursday, 18 September 2025