Bid Coordinator

The role

To support HDR's continued commitment to engineering excellence and project delivery, our Building Engineering Services (BES) practice is excited to introduce a brand-new Bid Coordinator role based in Sydney. You will play a key role in leading and delivering high-quality bids and submissions for our local BES team.

As part of our dynamic global network, you will work closely with our BES Marketing Services team in the UK, as well as collaborate with our local architecture pursuits colleagues, ensuring alignment across disciplines and geographies.

You will lead the full lifecycle of pursuit activities from identifying opportunities and coordinating responses, to crafting compelling submissions that showcase our expertise and win new work to support the growth of our practice. This role offers a fast-paced, collaborative environment where innovation is encouraged, and delivery excellence is celebrated.

As Bid Coordinator we'll count on you to:

• Lead and manage Expression of Interest (EOI), Request for Proposal (RFP) and tender submissions from opportunity identification through to delivery.
• Interpret tender documentation and develop submission plans, timelines and compliance checklists.
• Coordinate with local and global teams and sub-consultants to produce visually compelling, high-quality proposals using Adobe InDesign.
• Support business group leads in developing win strategies and value propositions tailored to BES projects.
• Coordinate internal strategy meetings, follow ups and coordinate inputs to meet deadlines.
• Write, edit and tailor content that turns complex technical information into clear, persuasive narratives.
• Maintain and update CRM databases and marketing collateral to support success.
• Quality Control submissions to ensure accuracy, consistency and alignment with HDR's brand.
• Populate response schedules, project data sheets and templates with key information.
• Participate and collaborate in our go/no-go decision-making process.
• Ensure marketing and pursuit materials, including the content library, project sheets and CV's, are current and updated.

About You

You are an inquisitive and proactive individual with excellent communication and organisational skills who thrives in a fast-paced, deadline-driven environment. You collaborate effectively across local and global teams, engaging stakeholders at all levels to coordinate efforts that drive successful pursuits. You bring a solution-oriented mindset, keen attention to detail and the drive to ensure every pursuit is delivered to the highest standard.

Your key qualifications and experience should include:

• Relevant tertiary qualification (eg. Marketing, Communications, Journalism, Engineering, or related field).
• Typically, 3-5 years' experience working in a bids, pursuits or submission coordination, preferably within the AEC industry.
• Experience supporting engineering and/or building services pursuits (highly advantageous).
• Mastery of Adobe InDesign and MS Office suite.
• Strong project coordination and stakeholder engagement ability.
• Experience working with CRM systems and maintaining content databases.

Why HDR

At HDR, we know work isn't only about who you work for; it's also about what you do and how you do it. Led by the strength of our values and a culture shaped by employee ownership, we network with each other, build on each other's contributions, and collaborate together to make great things possible.  When you join HDR, we give you licence to do the same. We help you take charge of your career, giving you multiple growth opportunities along the way.

About Us

At HDR, we specialise in architecture, engineering, environmental and construction services. While we are most well-known for adding beauty and structure to communities through high-performance buildings and smart infrastructure, we provide much more than that. We create an unshakable foundation for progress because our multidisciplinary teams also include scientists, economists, builders, analysts and artists. That's why we believe diversity is our greatest strength.

HDR supports a diverse and inclusive work environment as well as equal employment opportunities. We encourage Aboriginal and Torres Strait Islanders and people of culturally diverse backgrounds to apply.

Watch Our Story:' '

We believe that the way we work can add meaning and value to the world. That ideas inspire positive change. That colouring outside the lines can illuminate fresh perspectives. And that small details yield important realisations. Above all, we believe that collaboration is the best way forward.