Admin Coordinator

7 days ago


Sydney, New South Wales, Australia Downer Full time $60,000 - $90,000 per year

We're proud to announce a major milestone for Downer.

Downer has been awarded the Property and Asset Services (PAS) contract to deliver base and estate services across their two largest regions NSW/ACT and QLD. This is a significant milestone for our business and our enduring 80+ year relationship with the Australian Defence Force.

We're inviting applications to join our permanent workforce in Holsworthy Barracks as an Admin Coordinator. We're committed to building a workplace where everyone feels respected, valued, and empowered to contribute. 

Commencing January 2026, we're looking for people from all backgrounds – whether you bring Defence experience, industry knowledge, or transferable skills from other sectors.

If you're passionate about contributing to Defence capability and want to be part of a high-performing, inclusive team – express your interest today.

What You'll Do

This role offers a broad scope, with key responsibilities including:

  • Provide administrative support to Base operations including reporting, correspondence, and record keeping.
  • Coordinate meetings, agendas, and minutes, tracking action items to completion.
  • Arrange and manage supplier invoices, goods receipting, and other finance administrative duties.
  • Maintain document and data accuracy in systems such as Objective, GEMS, and INX.
  • Process purchase orders, receipts, and other procurement documentation.
     

What You'll Bring
 

  • Knowledge of administrative procedures, office systems, and record management processes.
  • Strong organizational and time management skills.
  • High level of accuracy and attention to detail.
  • Experience in an administrative coordination role within a corporate or operational environment.
  • Strong IT systems proficiency, including Microsoft Office suite at an advanced level.

More than anything, you'll bring a strong work ethic, a positive attitude, and a commitment to delivering high-quality outcomes for our clients.

Why Downer? 

At Downer, we plan, create, and sustain essential public services across Australia and New Zealand. From hospitals to data centres and defence partnerships, we manage critical infrastructure that keeps communities thriving. 

Downer is a sovereign-owned, ASX-listed Australian company and proud recipient of the Estate & Infrastructure Business of the Year and Prime Contractor of the Year for two consecutive years (2024, With over 80 years of support to the Australian Defence Force (ADF), our Base and Estate Management team delivers innovative solutions and integrated services to both the ADF and New Zealand Defence Force (NZDF).

What It Means to Belong at Downer 

We're proud of our high-performance culture and commitment to diversity, offering: 

  • Training and development to support and diversify your career.  
  • With 30% of vacancies filled internally you'll find real opportunities to advance your career. 
  • : healthcare discounts, great savings on retail purchases, car purchases and much more. 
  • Employee Assistance Program: professional support for you and your family when you need it most. 

You want your work to matter and so do we.  With over 26,000 people across Australia, New Zealand and the Pacific, our team is made up of individuals with unique perspectives, backgrounds, and ideas.

We know that diversity makes us stronger and we actively celebrate it through our commitment to inclusion and belonging.

We're committed to building a team that reflects the diverse communities we serve and we welcome people of all ages, genders, sexual orientations, cultures, abilities, and lived experiences. We especially encourage applications from those whose voices have traditionally been underrepresented in our industry, including women, Aboriginal and Torres Strait Islander Peoples, Māori and Pasifika Peoples, veterans, people with disability, and neurodivergent individuals.  Even if your experience doesn't align perfectly with this role, we'd still like to hear from you. If it feels like the right fit, apply - potential counts, and so do you.

As a WORK180 Endorsed Employer, we support flexibility that works for your life, inclusive leadership that values your voice, and equitable access to opportunity so you can do your best work and bring your whole self to it.

If you need support or adjustments through the recruitment process, just let us know, we're here to help you put your best foot forward.


  • Admin Coordinator

    7 days ago


    Sydney, New South Wales, Australia Downer Full time $60,000 - $90,000 per year

    We're inviting applications to join our permanent workforce in Holsworthy Barracks as an Admin CoordinatorAt Downer we plan, create and sustain. Downer is the leading provider of integrated services in Australia and New Zealand. Through trusted relationships and world leading insight we work closely with our customers to design, build and sustain assets,...

  • Admin Assistant

    5 days ago


    Sydney, New South Wales, Australia JobTech Full time $60,000 - $80,000 per year

    Administration Support Role - Property IndustryFull-Time 5 Days, No WeekendsStart ASAPNewly created role for an administration professional who has a strong interest in the Property Industry.This varied role supports the Sales department with the day to day admin, coordination and client communication, and will offer the successful candidate a long term...

  • Admin Assistant

    2 days ago


    Sydney, New South Wales, Australia JobTech - Talent Solutions Full time $60,000 - $80,000 per year

    Administration Support Role - Property IndustryClose To Train StationFull-Time 5 Days, No WeekendsStart ASAPNewly created role for an administration professional who has a strong interest in the Property Industry.This varied role supports the Sales department with the day to day admin, coordination and client communication, and will offer the successful...

  • Admin, Logistics

    3 weeks ago


    Sydney, New South Wales, Australia Professional Audio & Television Full time

    Professional Audio & Television (PAT) is looking for a highly organised, detail-driven, and self-starting Admin, Logistics & Sales Supportprofessional to join our Hornsby office full-time.This is a key role at the heart of our business — perfect for someone who thrives on juggling multiple tasks, loves working with people, and takes genuine pride in what...


  • Sydney, New South Wales, Australia JobTech - Talent Solutions Full time $90,000 - $120,000 per year

    Leading Rosebery/Mascot Real Estate AgencyAdmin/Property Management Role + Training ProvidedExcellent Salary Package - Base + Car Allowance + Attractive Commission Structure + SuperNewly created role for an administration professional who has a strong interest in Real Estate/Property Management.This varied role supports the Property Management department...


  • Sydney, New South Wales, Australia BaptistCare NSW & ACT Full time

    Permanent Part-Time Opportunity - WyeeAbout the RoleAre you a master of multitasking with a passion for people? As our Admin Officer/Coordinator, you'll be the friendly face and organised mind behind the scenes, ensuring our residents, families, and staff experience seamless support every day. From greeting visitors with warmth to managing all the admissions...

  • Admin, Logistics

    4 weeks ago


    Sydney, New South Wales, Australia Professional Audio & Television Pty Full time

    Professional Audio & Television (PAT) is looking for a highly organised, detail-driven, and self-starting Admin, Logistics & Sales Supportprofessional to join our Hornsby office full-time .This is a key role at the heart of our business — perfect for someone who thrives on juggling multiple tasks, loves working with people, and takes genuine pride in what...

  • Admin, Logistics

    3 weeks ago


    Sydney, New South Wales, Australia Professional Audio & Television Full time

    Professional Audio & Television (PAT) is looking for a highly organised, detail-driven, and self-starting Admin, Logistics & Sales Supportprofessional to join our Hornsby office full-time .This is a key role at the heart of our business — perfect for someone who thrives on juggling multiple tasks, loves working with people, and takes genuine pride in what...


  • Sydney, New South Wales, Australia Education Connect Full time $60,000 - $80,000 per year

    Company DescriptionEducation Connect is an International Education and Migration consulting organization with a group of professionals known for their excellent credentials and value-based services. We are a leading international Student Recruitment & Solutions Company based in Sydney, Australia. Our mission is to maintain the market at a professional level...


  • Sydney, New South Wales, Australia Nifty Solutions Full time

    Location: Sydney-based, but open to Australia wideJob Type: Full TimeAbout NiftyWe're a fast-growing consultancy specialising in low-code solutions for large enterprise companies. As Airtable's #1 partner in Asia Pacific, we combine consulting excellence with the speed of low-code tools.Since our founding in 2024, Nifty has achieved the following:Highest...