Facilities Coordinator

20 hours ago

Sydney, New South Wales, Australia XML International Full time $60,000 - $90,000 per year

Facilities Coordinator — Temporary Contract (4–6 weeks) — Hybrid 4 on-site / 1 home — Sydney, Australia

Job Overview

A Global Customer Experience & Cloud Software Company (APAC region) is seeking a
Facilities Coordinator
to oversee the daily operation of office facilities in Sydney and support meeting space usage in Melbourne. This role ensures a safe, smooth and compliant working environment while supporting employee services and coordination tasks on-site.

Key Responsibilities

  • Oversee daily facilities operations in Sydney
  • Manage reception functions: visitors, calls, access badges, parking and mail
  • Coordinate space planning, internal moves and monthly occupancy reports
  • Liaise with vendors (cleaning, building, security, contractors)
  • Support large meetings, trainings, catering and office events
  • Lead new hire on-site induction and onboarding support
  • Validate facilities invoices and liaise with AP for timely submission
  • Ensure Health & Safety compliance and act as Incident Control Officer
  • Support Melbourne meeting room coordination via shared provider
  • Assist with IT/telecom coordination, HR onboarding and admin tasks

Required Qualifications

  • Experience in facilities, office admin or workplace management roles
  • Strong coordination, supplier interaction and on-site support skills
  • Ability to work in-office 4 days per week (hybrid 4+1 model)
  • Excellent communication and organisational skills

What We Offer

  • 4–6 week temporary engagement starting late October
  • Hybrid — 4 days on-site + 1 day home per week
  • Exposure to APAC Real Estate & Workplace Operations
  • Fast-paced global environment with multi-stakeholder interaction

Interested?

Apply with your CV in English. Shortlisted applicants will be contacted.

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