General Admin

22 hours ago

Sydney, New South Wales, Australia DOING Full time $60,000 - $80,000 per year
The Position

We're looking for a proactive and organised General Admin VA with estimation experience to support a growing residential construction business in Australia. This part-time, remote role involves working closely with the business owner to develop systems and processes, manage day-to-day admin and operations, and help with accurate cost estimates for high-quality residential projects. If you're detail-oriented, solution-focused, and thrive in a structured yet evolving environment, we'd love to hear from you.

Please note: This role is primarily focused on General Admin & Operations. If you're an estimator with no or little admin / operations experience, this role isn't for you.

The Company

Our client is a well-established residential construction company with a strong focus on quality, process, and long-term relationships. Led by a small, hands-on team, the business is preparing for growth and seeking a long-term VA to support their internal operations.

About the role
What We're Looking For
    • You are a confident and experienced VA with a strong background in admin and operations.
  • Someone who is proactive and enjoys creating order, building processes, and improving systems.

  • Someone comfortable with construction-related admin tasks and supporting cost estimating.

    If you're the VA we're looking for, then apply now

The Details

Job Location: Remote, work from home

Company Location: Australia

Job Type: Part-time (20 hours/week to start, with potential to move to full-time).

Working Hours (Philippine Time): 7am PHT start, with flexibility

Responsibilities

General Admin & Operations

  • Check inboxes, prioritise tasks, and flag any urgent client or supplier communications.
  • Maintain and organise documentation in Google Drive, Dropbox, or similar platforms.
  • Create and format SOPs, internal process documents, and job templates based on Loom videos or verbal instructions.
  • Support the owner in implementing weekly admin routine and recurring task checklists.
  • Bring structure to the business's digital operations.
Construction admin & estimating support
  • Upload and code invoices through WunderBuild, HubDoc, and Xero.
  • Assist with the operational side of cost estimating such as organising quote requests, entering data, or formatting estimates.
  • Track subcontractor quotes and follow up on outstanding information.
  • Review and organise plans, drawings, and specs related to project estimates
Team Support & Coordination
  • Be the main point of contact between the office and internal site team
  • Assist with onboarding new team members by documenting systems and sharing SOPs.
  • Help the business owner stay organised by managing task flows and weekly check-ins.
SOFTWARE SKILLS
  • Google Workspace (Docs, Sheets, Drive, Calendar, Slides)
  • Trello, ClickUp, or
  • WunderBuild (or willingness to learn), HubDoc, and Xero
  • Loom or other screen recording tools
  • Canva (basic to intermediate use)
We want to hear from you if you have…
  • At least 4+ years of experience as a General Admin, Operations VA with exposure to cost estimating.
  • Experience working directly with Australian, US, or UK clients.
  • Familiarity with construction or service-based businesses, (estimating is a plus).
  • Confidence using project management, CRM, and finance tools.
  • Excellent English communication skills, written and verbal.
  • Strong communication, time management, and attention to detail.
  • A proactive attitude and the ability to manage multiple tasks independently.
You must also be someone that…
  • Takes initiative and thinks ahead
  • Is excited about building systems from scratch
  • Communicates clearly and respectfully within a small team
  • Thrives in a collaborative and structured work environment
  • Is reliable, committed, and ready to grow with the role
This position is NOT for you if you…
  • Don't have experience with admin, operations, or digital tools
  • Need to be told what to do every step of the way
  • Don't have a quiet, reliable remote setup
  • Are juggling multiple jobs or VA clients
  • Don't prioritise consistency and communication

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