Executive Assistant

Join one of Victoria's leading not for profits and be a part of something big

Competitive Salary + Tax reducing salary package

Part-Time (0.5 FTE) | Ongoing Role | Location: Box Hill & remote | Flexible Monday to Friday

About St Vincent de Paul Society

For more than 170 years we have been providing practical and compassionate support to people across Victoria whose daily struggles can include putting food on the table, paying essential utilities and ensuring their children remain at school to obtain an education.

Our organisation provides many services and programs, including soup vans, education programs, home visitation programs and VincentCare Victoria (VCV), which assist some of Victoria's most vulnerable communities, such as people experiencing homelessness, the housing crisis and family violence, and the elderly.

Little bit about the role

We are seeking an experienced and highly motivated Executive Assistant to join the St Vincent De Paul Society (SVDP). In this pivotal role, you will provide high-level administrative support to the Executive General Manager (EGM). You will manage diaries, coordinate meetings, assist with project support and maintain effective record management systems, ensuring the smooth operation of leadership functions. The ideal candidate will be proactive, organized and ready to contribute to the mission of a compassionate and respected charitable organisation.

Your responsibilities

• Provide comprehensive administrative support, including managing diaries, scheduling meetings and organizing functions for the EGM
• Develop and maintain efficient administrative systems, ensuring accurate and up-to-date information is accessible while safeguarding confidentiality.
• Assist in preparing reports, presentations and routine correspondence while adhering to organisational branding guidelines.
• Coordinate travel arrangements, functions and venues for meetings as needed.
• Ensure compliance with St Vincent De Paul Society's policies and legislative requirements, including privacy and safety regulations.
• Act as the main point of contact for the EGM, responding to routine inquiries and safeguarding sensitive information.
• Support Board/Committee meetings, including organizing reports and transcribing minutes.
• Help identify areas for improvement in current administrative processes and support systems.

About you

• Qualifications: Relevant tertiary qualification or equivalent experience.
• Experience:
• Proven experience providing high-level administrative support, particularly at the executive or senior management level.
• Expertise in diary management, document preparation and meeting coordination.
• Ability to work independently and manage competing priorities under tight deadlines.
• Experience handling sensitive information with discretion and maintaining confidentiality.
• Skills & Attributes:
• Advanced Skills with Microsoft Office are considered essential for this role.
• Exceptional communication and interpersonal skills with the ability to build relationships at all levels.
• Strong organisational and problem-solving skills, with high attention to detail while multitasking on behalf of the EGM.
• Polished, professional demeanor and the ability to represent St Vincent De Paul Society in a range of forums.

This is a fantastic opportunity to be a part of an organisation that is committed to making a real difference in the community. If you are looking for a fulfilling role where you can use your administrative expertise in a meaningful way, we would love to hear from you

Why work for us?  We offer

• Salary packaging, sometimes called salary sacrificing is a huge attraction here It is a popular way of providing employees in the community sector with tax benefits over and above their salary. It means the real value of a salary package can be significantly higher than the nominal value.
• We make an incredible difference in the lives of over 300,000 people every year.
• We believe in families, so we like to provide a family-friendly environment in which to work.
• We offer a place where you know you are contributing to a firm committed to helping others. We are passionate about #SocialJustice.
• Hybrid working model.

Where good happens #Goodworks

If this opportunity sounds perfect to you and you meet our essential requirements, we can't wait to hear from you Please send us your updated CV and a cover letter that tells us a little more about you and your suitability for the role.

Please click here for a copy of the Position Description.

Applications close: 14th October 2025 at 12.00 am.

Please note: Candidates may be reviewed and progressed as applications are received, rather than after the advertised closing date. SVDP reserves the right to close the advertisement at any time. We encourage you to submit your application as soon as possible to ensure due consideration is given to your suitability.

Prior to any commencement to employment, pre-employment checks must be completed. This will include reference checking, a national criminal history and right to work check and a working with children check.

St Vincent de Paul Society Victoria is proactive in supporting child safety; we value diversity and aim to build an inclusive environment that champions, embraces and respects differences; we encourage applications from Aboriginal and Torres Strait Islander people, and people of all abilities, cultures, sexual orientations, and gender identities and expressions.

No agencies please.