Planning and Building Administrator

5 days ago

South West Coast VIC, Australia Colac Otway Shire Full time $68,000 - $71,400 per year

We are seeking a friendly team player to join our Planning and Building team as Planning and Building Administrator in a Permanent Part-Time capacity, 24 hours per week Monday to Wednesday.

Located within two hours south-west of Melbourne, Colac Otway is renowned for its magnificent southern coastline, the Otway rainforests and the northern lakes and offers an attractive lifestyle with diverse employment opportunities. Backed by a thriving economy in primary industries, tourism, commercial and community services this is an exceptional career opportunity.

This position is based in Colac.

As Planning and Building Administrator you will ensure that:

  • Customer focused and professional administrative support is provided to the Planning and Building units, and service excellence consistent with Council's values and best practice standards is achieved.
  • The delivery of efficient and effective administrative support compliant with relevant legislation, guidelines and objectives.

Key responsibilities include:

  • Providing administrative support to the Strategic and Statutory Planning teams, the Building team and the Planning   Compliance officer.
  • Registering incoming planning, building and subdivision applications.
  • Referring planning, building & subdivision applications to internal departments and external authorities.
  • General administrative duties, including processing mail, filing, organising meetings and site visits and arranging mailouts.

About You:

To support your success in this role you will have:

  • Demonstrated strong administration skills and experience in a busy and service focused office environment.
  • Demonstrated highly developed customer service experience in customer service-related roles.
  • An ability to make sound judgements in prioritising time between urgent and important tasks.
  • Well-developed organisational skills, with a thorough and systematic approach to keeping records with meticulous attention to detail.
  • Demonstrated advanced computer skills including Microsoft Teams, Microsoft Office (Word, Excel, Access and Outlook) and Internet.
  • Well-developed interpersonal, oral and written communication skills
  • Ability to be flexible and work as part of a team environment.
  • An understanding of the planning and building related legislation and associated statutory processes and procedures would be desirable but not essential.
  • A current driver's licence.

For further information regarding the duties and requirements of the role, please refer to the position description.

Salary information: $34.02 to $35.84 per hour plus superannuation.

*Applications close on Friday 29 August 2025 at 11.59pm*

For further information and how to apply:

  1. Download and review the Position Description including the Key Selection Criteria (KSC).(The KSC is usually located on the last page within the Position Description. Just write a few sentences to address each one)

  2. Information to be included with your application:

  3. Letter of application

  4. Current resume

  5. Key Selection Criteria Responses

  6. Submit your application

If you have any questions relating to the position, please feel to contact Mariza Bloomer, Coordinator Planning and Building Administration on for a confidential conversation.

Andrew Tenni

Interim Chief Executive Officer

Colac Otway Shire Council is a child safe organisation and is committed to creatinga diverse environment and is proud to be an equal opportunity employer.

  • Contract Administrator

    5 days ago

    South West Coast VIC, Australia North Building Group Pty Ltd Full time $60,000 - $90,000 per year

    Join a boutique builder delivering high-end, architecturally designed homes across the Surf Coast & Geelong.About UsAt North Building Group, we specialise in architecturally designed, high-performing homes that balance design, performance and craftsmanship. Based in Geelong and working across the Bellarine & Surf Coast, we pride ourselves on delivering...

  • Administration Assistant

    5 days ago

    South West Coast VIC, Australia Swayn and McCabe Pty Ltd Full time $40,000 - $60,000 per year

    Administration Assistant – CLAAS Harvest Centre Swayne & McCabeJoin the team at CLAAS Harvest Centre Swayn & McCabe Colac, a leading supplier of agricultural machinery. We're looking for a motivated Administration Assistant to support our busy branch and grow into a future office management role.About the RoleThis is a full-time, Colac-based position,...

  • Administration Assistant

    5 days ago

    South West Coast VIC, Australia Q and O Plumbing Full time $60,000 - $80,000 per year

    Part-Time Administration AssistantAbout the roleQ & O Plumbing are looking for a highly capable Administration Assistant to join our growing team.  Our site office is based in Charlemont where you would assist in administrative processes and support the Office Manager.This position would initially be part time 2 days a week with the possibility of more...

  • Senior Project Manager

    5 days ago

    South West Coast VIC, Australia Victorian Health Building Authority Full time $100,000 - $120,000 per year

    Company description: About VIDA About VIDA The Victorian Infrastructure Delivery Authority (VIDA) is a specialist project delivery organisation, responsible for delivering the biggest transport and health infrastructure program in Victorian history. This includes more than 200 projects such as the Metro Tunnel, North East Link, West Gate Tunnel, removing...

  • Administrator

    5 days ago

    Port Adelaide, South, Australia GEM Planning Full time $40,000 - $60,000 per year

    We are a young, family based financial planning practice in the heart of Port Adelaide. We provide financial advice to clients both locally in Adelaide as well as regional areas across Australia such as Mildura and Broken Hill.Position DescriptionPosition Title:Administration officerReporting To:Office ManagerPosition Summary:Assist with various office tasks...

  • Office Administrator

    4 days ago

    South West Coast VIC, Australia Walkers Full time $104,000 - $130,878 per year

    Walkers: Plaster, Tiles, Insulation and Cladding are one of the region's leading family owned and operated companies for both supply and installation of building products.The role is Full Time, working from the office, 37.5hrs per week (7.00am to 3.00pm Mon – Fri) and would be best suited to an experienced administrator with at least 3-5 years of...

  • Contract & Tender Presenter

    5 days ago

    South West Coast VIC, Australia J G King Building Group Pty Ltd Full time $90,000 - $120,000 per year

    J G King Homes, Regional Victoria's largest builder of Steel Frame homes, is seeking an energetic & highly motivated individual to join our Geelong team.The presentation of Tenders & Contracts (Site Cost FBQ, Final FBQ and Contracts signed) to customers at an arranged time and at the Area Office.This role is a hands-on position which will also plan and...

  • Administrative Assistant, Impairment Support

    5 days ago

    South West Coast VIC, Australia Randstad - Business Support Full time $70,000 - $97,000 per year

    Administrative Assistant, Impairment SupportWe're looking for a dedicated and organized Administrative Assistant to join the Impairment Support team in a state government role. This is a full-time contract position from your start date until December 19, 2025.If you thrive in a fast-paced environment and have a knack for managing a high volume of tasks with...

  • Tenancy Administration Worker

    5 days ago

    South West Coast VIC, Australia Meli Full time $101,032 per year

    Join Us and Support Young People into Safe, Independent Living Are you passionate about helping young people find stable housing and build brighter futures? At Meli, we believe in the power of human effort to create lasting change. We're seeking a detail-oriented and compassionate Tenancy Administration Worker to join our Housing Services team and play a...

  • Customer Service Representative

    5 days ago

    South West Coast VIC, Australia Andritz Fabrics and Rolls Full time $60,000 - $80,000 per year

    Join ANDRITZ. Where passion meets career.We're seeking a Customer Service Representative to join our team on a temporary basis to cover parental leave.This position is responsible for the development, maintenance and distribution of information relating to customer order and controlling supply chain operations, for nominated regions & products for the...