Administrative Support Officer

3 days ago

New Town, Tasmania, Australia Department of Health, Tasmania Full time

The Team:
Alcohol and Drug Services (ADS) is a part of the Department of Health (DOH) that cares for the needs of clients accessing treatment Alcohol and other Drugs in Southern Tasmania. The service operates on a Multidisciplinary team model of care, all our services work closely together to focus on delivering excellence in healthcare to achieve improved outcomes for our consumers, our workforce, and the Tasmanian community.

The Role:

  • The provision of high-level executive support and coordination of activities for the Team Leader Alcohol and Drug Service South and the Nurse Manager of Withdrawal Services, exercising a high level of confidentiality.
  • The provision of financial and administrative support in a timely and efficient manner.
  • To provide orientation and support to other administrative assistants/casuals in the provision of administrative and clerical support services.

You will need:

  • Highly developed interpersonal and communication skills, including the proven ability to undertake duties in a professional manner and with a high level of discretion, and effectively liaise with internal and external clients.
  • Demonstrated experience in undertaking administrative and clerical duties including the proven ability to prioritise work requirements, be flexible and adaptable, and work both independently and as a member of a team in an environment subject to change, work pressures and deadlines.
  • Well-developed written communication skills and the ability to take and transcribe written and audio recorded meeting minutes.

Note: - Please refer to the Statement of Duties for all the selection criteria of this position to address in your application.

Why Tasmania:
The Department of Health Tasmania oversees various hospitals across the state, including the Royal Hobart Hospital, Launceston General Hospital, Northwest Regional Hospital, and Mersey Community Hospital, as well as district hospitals and ambulance services. Additionally, it provides community health, mental health, and primary healthcare services to the Tasmanian community through more than 300 sites.

Tasmania, Australia's only island state, offers unparalleled natural beauty and a luxurious lifestyle. Pursuing your health career in Tasmania's public health system means building strong connections with colleagues and patients. It also means embracing a lifestyle where you can enjoy extraordinary experiences outside of work while making a significant impact on the community during work.

Details of appointment:
Permanent full time, day worker position, working 76 hours per fortnight, commencing as soon as possible.

  • notwithstanding hours to be negotiated with the successful applicant.

Applicants should note that, for a period of twelve months from the date of publication, this selection process may be used to fill subsequent or similar full time, part time, and casual vacancies.

Salary:
$73,811 to $79,779 per annum. Our Employer 12% superannuation contribution is on top of this amount.

  • Salary range is in accordance with Public Sector Unions Wages Agreement 2022

Salary Packaging:
You'll have access to salary package a range of benefits including living expenses up to $9,010 + $2,650 in meal entertainment each FBT year + other benefits if eligible.

Benefits available to eligible candidates:

  • Professional development and accelerated pathways.
  • A range of leave entitlements, including study leave and Professional Development Support.
  • Fitness Passport – You, and your family can access 40+ fitness facilities across Tasmania for just $14.50 per week per person, or $28.05 for a family.

More information about our Employee Benefits can be found here

Eligibility:
Note: - Please refer to the Application Guide for more information of pre-employment check.

Download the Statement of Duties and any Associated Documents
We encourage you to review the Statement of Duties, Applicant Guide, prior to applying for an overview of the duties, program, selection process and application guidance.

Statement of Duties:

  • Administrative Support Officer B3 (word)

Application Guide:

  • Department of Health - Applicant Guide (word)

How to apply:
Apply Online. Please click the "Apply" button on this screen to ensure that important questions about you are answered.

You will be prompted to complete a 1-2 page application detailing your experience, skills and knowledge as they relate to the attached Statement of Duties. A separate statement addressing the selection criteria in the Statement of Duties is not required.

For more information:
Applicants who require further information are encouraged to contact the Contact person for detailed information about the vacancy.

Name: Ellen Waugh

Position: Team Leader/NUM

Phone number:

Email address:

What it is like working at the Department of Health?
Compassion, Accountability, Respect, Excellent are the key values to work in Department of Health. Listen to some of the lived experiences from within the department through some of our wonderful staff and hear about their journey in relocating to Tasmania

Make It Tasmania | Move for a great lifestyle

One Health Podcast - Spotify

One Health Podcast - Apple

Tasmanian Health Careers | Tasmanian

Department of Health has achieved the "Carer Accredited Employer Status" providing support to employees with caring responsibilities. (Find out more under the Carer Recognition Act 2023).

Respecting diversity is the foundation of everything that Department of Health do. This allows us to instil trust and collaborate through honest and fair communication and helps cultivate an environment of growth and innovation. We strongly encourage applicants from key communities including Aboriginal and Torres Strait Islanders, LGBTIQA+ people, and people living with disabilities.

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