Project Administrator

21 hours ago

Chinchilla Queensland, Australia MFE Pty Ltd Full time $60,000 - $80,000 per year

Project Administrator – Chinchilla

Key Responsibilities

Project & Equipment Support

  • Review timesheets for tracking and expenses.
  • Assist with equipment logistics including pickups and drop-offs.

General Administration

  • Support visitor onboarding and escorting.
  • Assist with travel and accommodation bookings.
  • Manage office supplies, uniforms, and wellness initiatives.
  • Provide recruitment and general admin support.

Bookkeeping & Financial Admin

  • Handle accounts receivable/payable and bank reconciliations.
  • Support subcontractor onboarding and overhead job management.

Procurement & Inventory

  • Act as backup to the Procurement Officer.
  • Manage office inventory and critical equipment parts.

Client Engagement

  • Maintain systems for insurance certificates and client onboarding.
  • Coordinate client needs.

Job Management

  • Review job safety documentation and invoices.
  • Manage invoicing and job cost tracking for clients.

Admin Oversight & Events

  • Provide support for sponsorship and event coordination.

Health & Safety Admin

  • Monitor facility systems and report as needed.

About You

  • Strong organisational and multitasking skills.
  • High proficiency in Xero, Microsoft Office,and Excel.
  • Experience in administration, bookkeeping, and procurement.
  • Excellent communication and interpersonal abilities.
  • Ability to work independently and collaboratively.

What We Offer

  • Full time 9-day fortnight position

  • A supportive and inclusive team culture.

  • Opportunities to contribute to meaningful projects.
  • Flexible work environment with room for growth.

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