HG-CO-001 Project Administrator

6 days ago

Buddina Queensland Australia Hartecs Group Pty Full time $60,000 - $80,000 per year

Are you ready to join a dynamic and evolving team that truly values its people? Hartecs Group, a flexible and vibrant company, is seeking a Project Administrator to contribute to our positive and supportive culture. The role is based in our Sunshine Coast office. At Hartecs, we believe in fostering an environment where the right attitude takes precedence over skills, as we strongly believe that skills can be developed with the right mindset.

What makes us great:

Hartecs Group has undergone a cultural shift in the last few years, embracing our core values of People Centric, Client Focused, Respect, Commitment, Integrity, Trust, and Ingenuity. We celebrate Whacky Shirt Wednesdays, host monthly team gatherings, quarterly social events, and have created a culture where everyone is involved in our shared success.

At Hartecs Group, we recognise that merely talking about corporate values is uninspiring. Therefore, we actively embody and uphold our values on a daily basis. This commitment extends to value-sharing sessions where we openly recognise and celebrate the achievements of individuals and teams as well as monthly, quarterly and yearly awards with rewards being 'important' and 'of value' to our people.

What we are looking for:

Do you have a positive attitude and wanting to be part of a cohesive team that works hard but celebrates their successes even harder?

How you contribute in this role:

Reporting to the Head of Business Services, the Project Administrator will play a key role in providing administrative support to the company's' Portfolios and Management team. The successful candidate will contribute to the achievement of our organisation's vision and values, actively shaping the Hartecs Group culture.

Core Duties:

Project Administration:


• Project setups and close outs


• General project reporting


• Project travel


• Systems management


• Invoicing and accruals


• CV/Pre-qualification database compliance

Finance:


• Processing of accounts payable.


• Review, code and input corporate credit card expenses.


• Conduct general account reconciliations as required.

Asset Management:


• Assist with day-to-day movement and updates of assets.


• Audit the asset register regularly.


• Liaise with IT and Fleetcare regarding equipment and fleet maintenance.


• Onboard new users to the Fleet and Vehicle processes.

Property Management:


• Maintain and manage rental property master spreadsheet.


• Input rental invoices into accounting software.


• Liaise with estate agents and suppliers as required.


• Source new property options if required.

General Administration & Office Management:


• Run day-to-day operations of the Rockhampton office.


• Coordinate and manage company events.


• Assist with company social media.


• Handle corporate travel bookings for management.

What you can bring to the team:


• 2-5 years + experience is advantageous but not a deal breaker


• Open drivers licence (manual)


• Positive and can-do attitude.


• Strong organisational and multitasking skills.


• Excellent communication and interpersonal skills.


• Ability to adapt to a dynamic and evolving work environment.

If you are ready to be part of a team that values its people and fosters a positive culture, we encourage you to apply.

Applications close on Friday 14 November.

Join Hartecs Group and contribute to a workplace where your attitude matters most

Hartecs Group is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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