Executive Assistant

Your new role

An exciting opportunity has opened for a dynamic and detail-driven Executive Assistant & Executive Business Support Officer to join a high-performing NFP organisation. This role is perfect for someone eager to advance their career in a dynamic environment, leveraging their administrative expertise to support the board, committees, governance functions and senior executives, while also providing essential administrative assistance to the wider team. You'll be the go-to person for executive support, office coordination and strategic business administration. Perfect for a proactive multitasker with a tech-savvy mindset and a passion for collaboration.

Must have:

Unrestricted Work Rights

Working With Children Check or willing to obtain one.

What you'll need to succeed

Key Responsibilities

• Deliver comprehensive executive support, including calendar management, travel coordination and handling high-level correspondence.
• Provide high-level administrative support to boards, committees, governance policy management and governance functions, including preparing documents, setting up and coordinating meetings, managing agendas, and recording accurate minutes.
• Plan and execute internal events, team functions and catering logistics.
• Contribute to financial processes such as expense reconciliation, grant support, billing and compliance oversight.
• Maintain and update business systems including CRM platforms, asset registers and confidential databases.
• Ensure smooth day-to-day office operations, including facilities oversight, property maintenance and security coordination.
• Administrative support to the team regarding document handling, creating documents and ad hoc tasks upon request.
• Prepare and manage meeting agendas, reports, supporting governance and reporting cycles.
• Provide administrative leadership by coordinating workloads, mentoring support staff, and enhancing workflow efficiency.
• Provide proactive support across project tasks to ensure timely, efficient, high-quality delivery of project outcomes.
• Collaborate with internal departments and external stakeholders to support strategic initiatives and strengthen client and employee engagement.
• Offer IT and systems support, including SharePoint management, onboarding facilitation, equipment maintenance and staff training.
• Create and manage Excel documents and spreadsheets from scratch, ensuring accuracy and consistency across reporting and communications.

About You

• A solid foundation as a board secretariat, executive assistant or senior administrator, you've thrived in dynamic, fast-paced settings where project coordination and operational support are key.
• Demonstrated experience providing high-level administrative support to boards, committees and governance functions, including document preparation, meeting setup and coordination, agenda management and accurate minute-taking.
• Your sharp analytical mindset, clear and confident communication style and ability to work autonomously as a dependable contributor.
• You're highly skilled in Microsoft Office 365, especially Excel and navigate new systems easily, allowing you to troubleshoot, streamline workflows and embrace new technologies with ease.
• A proactive approach is essential in this role. You're someone who steps up, tackles challenges with enthusiasm and supports colleagues with a can-do attitude.
• Experience within the Not-For-Profit sector is a bonus, along with the initiative to anticipate needs and drive outcomes.

What you need to do now

If you're ready to take the next step in your career, click 'APPLY NOW' to send your updated resume to Talitha Raath at Hays. For any queries, email

Please note, only successful candidates will be contacted.