Executive Assistant

Executive Assistant to Chief General Manager, Consumer| Consumer Division | Sydney

At Allianz, we're proud to be named one of the Best Workplaces in Australia 2025 and a Great Place to Work. As a leading global insurance and asset management brand, we prioritise care for our customers, the planet, and each other. We hire the very best people to further our commitment to caring and securing the future for our customers.

We offer an inclusive workplace where everyone feels like they belong, while promoting a culture of lifelong learning, development, and global mobility. Join us and share your ideas, be inspired, give back to the community and feel proud to be a part of an organisation doing meaningful work that matters while supporting sustainability, mental health, and well-being.

Let's care for tomorrow, so we can create a better future together, for everyone.

The primary purpose of the Executive Assistant role is to provide high-level administrative and organizational support to the Chief General Manager, Consumer, ensuring efficient management of executive calendars, meetings, and communication. This support enables the Chief General Manager to focus on strategic priorities, customer-centric initiatives, and leading the Consumer Division towards market leadership. 

About the role

• Providing Administrative Support to the Chief General Manager, Consumer, including managing executive calendars and schedules, coordinating business appointments, and organizing and overseeing meetings.
• Acting as a liaison between the Chief General Manager and internal/external stakeholders, assisting with email correspondence, monitoring inquiries, prioritizing, and following up to ensure requests are actioned, escalated, or completed accordingly.
• Organizing and coordinating meetings, ensuring the preparation and completion of agendas and actions in alignment with current business activities, and taking minutes for follow-up.
• Assisting in analysing data and preparing a high level of confidential documents, correspondence, communications, presentations, spreadsheets, papers, and reports on behalf of the Chief General Manager.
• Supporting the Chief General Manager in various projects and initiatives, working closely with the Divisional Leadership Team to ensure delivery of key divisional priorities.
• Managing travel logistics, including booking flights, accommodations, and transportation for the Chief General Manager.
• Handling sensitive information with confidentiality and discretion, ensuring the privacy and security of company and personal data.
• Assisting in the day-to-day operations of the office, collating and reconciling evidence to support expense claims in accordance with AAL processes and providing monthly expense reports and budget confirmations and commentary for the Executive Office.
• Fostering positive relationships with colleagues and stakeholders, representing the Chief General Manager professionally.
• Planning and organizing divisional events like Townhalls and leadership meetings and being actively involved in the division's social committee.

About you

• Excellent verbal and written communication skills, capable of communicating with clarity, impact, and influence.
• High attention to detail by completing tasks with thoroughness and accuracy and the ability to quickly identify errors or inconsistencies within information.
• Ability to plan and prioritise effectively, problem solve, organise tasks and manage competing resources and demands.
• Demonstrate proficiency in navigating a fast-paced environment, with the capability to efficiently manage and prioritize multiple tasks, ensuring seamless support and adaptability in dynamic situations.
• A passion for leveraging emerging technologies to stay ahead in a rapidly evolving digital landscape.
• Manages internal clients' expectations to ensure matters are appropriately triaged and managed in accordance with agreed timelines and scope.
• Experience providing team administration and coordination support, in a corporate environment.

Benefits and perks

• Inclusive Culture: Join a supportive, open-minded team focused on customer outcomes, bringing your authentic self to work every day
• Flexible Work-Life Balance: Enjoy flexible and remote work options and workplace adjustments, with support for your work/life balance.
• Career Development: Access mentoring, development and global mobility opportunities for growth and success, including access to over 10,000 learning resources.
• Financial and Well-being Perks: Enjoy discounts on Allianz products, retail, tech, and travel, plus financial wellness initiatives and the Employee Share Purchase Program- own a piece of your employer
• For more details about our benefits, visit the Allianz Careers site.

About our culture

We care about everything that makes you, you. We believe in an equitable workplace that celebrates diversity and inclusion, where people of all genders, ages, religions, sexual orientations, and abilities are not only welcomed but valued for the perspectives and talents they bring to work.  We're committed to fostering an environment where everyone can thrive, grow, and contribute their unique perspectives to our collective success and reach their fullest potential.

Adjustments and support

If you require any support and adjustments to participate equitably in our recruitment process, we encourage you to reach out to for a confidential conversation.