Administration Assistant

20 hours ago

Parramatta, New South Wales, Australia Francom Group Full time $60,000 - $80,000 per year

About Us

We are a dynamic and values-driven organisation committed to excellence in everything we do. Guided by our core values of Integrity, Learning, Excellence, Balance, and Nurturing (LIEBN), we foster a culture of professionalism, collaboration, and continuous growth. As we continue to expand, we are seeking a motivated Administration Assistant to join our team.

About the Role

As an Administration Assistant, you will play an important role in ensuring the smooth day-to-day operations of the office. This is an office-based role with occasional interstate travel to support meetings, events, or projects. You will provide support across scheduling, communications, event coordination, and general administration while acting as a key point of contact for staff, clients, and external stakeholders. This role is varied and hands-on, with the opportunity to be involved in projects, research, and executive-level support.

Key Responsibilities

  • Manage and organise calendars, book appointments, set reminders, and resolve scheduling conflicts.
  • Coordinate domestic and interstate travel including flights, accommodation, and itineraries.
  • Answer phones, greet visitors, manage emails, correspondence, and incoming mail.
  • Organise meetings: prepare agendas, book rooms, take minutes, and follow up on action items.
  • Draft letters, reports, and presentations; collate data into Word, Excel, and PowerPoint.
  • Assist with expense reporting, invoicing, and ordering office supplies.
  • Organise corporate events such as Christmas parties, workshops, client entertaining, and team lunches.
  • Liaise with suppliers, contractors, and interstate staff, ensuring smooth logistics.
  • Host and assist visitors from interstate or overseas, providing professional support and hospitality.
  • Maintain confidentiality of company, employee, and client information.
  • Assist with special projects including market research, feasibility studies, and internal reporting.
  • File, scan, photocopy, and maintain accurate records across both digital and hardcopy systems.
  • Support HR and management with administrative tasks as required.

Skills & Experience

  • Previous experience in administration or office support (desirable).
  • Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
  • Strong communication and interpersonal skills.
  • Excellent organisational and time management ability.
  • High attention to detail and accuracy.
  • Professional presentation and a proactive, can-do attitude.

Why Join Us?

  • Be part of a supportive, collaborative, and values-driven culture.
  • Exposure to executive-level operations, projects, and events.
  • Opportunities for professional development and career growth.
  • A varied role where no two days are the same.

If you are organised, adaptable, and ready to take the next step in your administration career, we would love to hear from you. Apply now and be part of our team where values guide everything we do.

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