Administration and Projects Coordinator

Permanent Full Time, Award Free

Location: Bethany Centre, Diocese of Parramatta

Position: Administration and Projects Coordinator (Mission Enhancement Team)

About us:

The Diocese of Parramatta is home to more than 330,000 Catholics and is one of the most diverse and fastest growing dioceses in Australia. The Diocese is made up of 46 parishes and 82 Catholic schools across Western Sydney and the Blue Mountains and includes a few agencies which assist the bishop in the pastoral care of the community. We are passionate about Social Justice, Mission and Service.

What we Value:

We pride ourselves on living the values of Collaborate, Respect, Celebrate and Strive. Check out our values video below

About the Role:

The Administration and Projects Coordinator provides comprehensive administrative support to the Mission Enhancement Team (MET). This role is vital for ensuring the smooth running of daily operations by organising meetings, maintaining accurate records, and facilitating effective communication with both internal and external stakeholders. You will also contribute to the planning and coordination of a range of mission projects and programs within the scope of MET

About you:

As the ideal candidate for the Administration and Projects Coordinator role, you are a highly organised and detail-oriented professional with a proven track record of providing comprehensive administrative support. You excel in time management, possess strong communication skills, and are highly proficient in the Microsoft Office suite. Crucially, you demonstrate tact, diplomacy, and confidentiality, and you have a personal commitment to the ethos and values of the Catholic Church.

Key attributes we're seeking include:

·       Ability to quickly grasp complex processes and protocols within the Diocese

·       Maintain meticulous records and documentation

·       A demonstrated ability to build strong relationships and foster a positive team environment.

·       Commitment to the highest ethical standards and promoting ethical conduct.

·       Active support and upholding of the ethos and values of the Catholic Church.

Key Responsibilities

·       Executive Support: Providing comprehensive administrative support directly to the Head of MET.

·       Communication Management: Monitoring, distributing, and replying to correspondence.

· Scheduling & Events: Managing calendars, scheduling meetings, and coordinating mission, pastoral, and team events.

·       Meeting Management: Preparing and circulating agendas, taking meeting minutes, and following up on action items for team meetings.

·       Council Coordination: Assisting in the coordination of the Diocesan Pastoral Council.

·       Financial & Resource Management: Completing monthly credit card reconciliations and coordinating bookings and supplies for the Bishop Bede Heather Centre.

·       Content Coordination: Coordinating the production of the monthly MET newsletter.

Essential Qualifications

• Valid Driver Licence

• Be willing to complete additional employment screening, including a Working with Children Check, as required by the Diocese.

Skills and Experience

·       A demonstrated commitment to the ethos and values of the Christian faith

·       High level computer skills including the ability to use Microsoft Office suite competently

·       Accurate and efficient data processing skills

·       Demonstrated experience in providing a range of administrative support (prior administrative experience in a multi-disciplinary work environment is preferred)

·       Highly effective written and verbal communication skills with a high attention to detail

·       Demonstrated time management and organisational skills

·       Proven ability to work confidentially and productively with a high level of tact and diplomacy

·       Ability to work well in a team, to model and demonstrate constructive working relationships and information exchange across the organisation

·       Ability to work under pressure and manage competing demands and priorities

·       A demonstrated commitment to customer service

·       Knowledge and understanding of contemporary reception and customer services practices

·       A demonstrated personal commitment to the ethos and values of the Catholic Church

Benefits of working with us:

·       A competitive salary and Salary Packaging options (which can increase your take-home pay);

·       Additional paid leave between Christmas and New Year;

·       An authentic, diverse and friendly culture;

·       Numerous opportunities for professional development.

Apply Now:

Applications for the position should include:

·       A covering letter explaining why you are interested in the position, why you're a good fit, and how you meet the Essential Requirements.

·       Curriculum Vitae.

For a confidential chat, please email your details to , and a member from our friendly team will call you.

Applicationsclose:Friday 8 October 2025

The Diocese of Parramatta is a child safe organisation and is committed to providing child safe communities that recognise and uphold the dignity and rights of all children, young people, and vulnerable adults.

The Diocese of Parramatta is respectful and accepting of individual differences and is committed to embracing diversity and treating all people with dignity. We welcome applicants from all cultures, religions and backgrounds.

In all that we do in the course of our work, the Diocese of Parramatta acknowledges the traditional custodians of the lands in which the Diocese of Parramatta sits, the land of the Darug and Gundungurra people.