Workplace Experience Coordinator

19 hours ago

Melbourne, Victoria, Australia Nintex Full time $60,000 - $90,000 per year

About Nintex:

At Nintex, we are transforming the way people work, everywhere.

As the global standard for process intelligence and automation, we're trusted by over 10,000 public and private sector organizations across 90 countries. Our customers, from industry giants like Amazon, Coca-Cola, and Microsoft, rely on the Nintex Platform to accelerate their digital transformation journeys by managing, automating, and optimizing business processes quickly and efficiently. We improve their lives through the technology we build.

We are committed to fostering a workplace that supports amazing people in doing their very best work every day. Collaboration is constant, our workplace is fun, the environment is fast-paced, and we value our people's curiosity, ideas, and enthusiasm. Driven by passion and accountability, we take initiative, measure progress, and deliver results. Our culture fosters innovation and problem-solving, fuelled by curiosity and a commitment to thinking big. Together, we move with agility, prioritize customer needs, and build unity through empathy, leaving a positive impact wherever we go.

About the role: 

As Workplace Experience Coordinator, you will be responsible for supporting the employee experience vision through local or regional implementation of innovative and connected programs that enable our team members to do their best work. You will lead administration in a Nintex office(s), contributing to the overall success of our business.   

Deliver consistent, yet culturally and geographically nuanced, quality in-person and virtual workplace experiences for employees in a given location or set of locations  Facility management including but not limited to: Facilitating execution of local workplace(s) operations, SOP's and health & safety along with emergency response planning  Locally implement/execute an annual calendar of company events, employee programs, and moments of connection that foster a culture of inclusion and belonging for your colleagues  Plan and support innovative and strategic initiatives that effectively engage your local colleagues in relevant celebrations, education, and moments that matter  

You will be a member of a global team dedicated to building in-office, hybrid and remote experiences that bring Nintex's culture to life and help us realize our employee experience vision.  

Your contribution will be:  

Engagement & experience  

Regularly engage with local team and broader global workplace team to understand and support workplace needs and enhancements to their employee experience.   Work to build a consistent working experience for employees. Assure all employees who use a Nintex space receive the same level of care.  Implement key virtual and in-person events and communications. Manage and monitor office slack channel(s). 

The face of the business  

Welcome guests and upkeep reception, meeting rooms and all shared spaces  Provide exceptional customer service in person, and through written communication  Support new starter onboarding and conduct office familiarization, tours and staff introductions  Organize and run regionally based team activities, community initiatives, and social events  Support Nintex's Social Impact initiatives  Coordinate and run our APAC culture committee meetings Manage regional office Slack channel  

A high level of administrative and operational support  

Support regional and local SOP's  Local facilities-related vendor relationship management   F&B program management  Upkeep and maintain office needs, including supply monitoring and ordering  

Facility Management   

Ensure safety standards in office are met, including first aid supply upkeep. Partner with the HR team to ensure health and safety issues are compliant with local ordinance  Coordinate training for fire wardens and first aid officers  Ensure location practices are in compliance with local requirements and that documentation for best practice standards is up to date and consistently implemented, monitored and improved upon when necessary  Establish and maintain a positive relationship with local building management  Manage third party and direct vendors for regional facilities  Promote environmental practices, waste reduction opportunities, sustainability, and energy conservation initiatives.  Must be willing and able to be present in our local office 4 days per week 

To be successful, we think you need:  

Bachelor's degree or commensurate experience  One year + experience in Workplace Operations, Facilities Services, or closely related function  One year + applicable project management or coordinator experience  Be tech savvy and have a good understanding of workplace technology and how it impacts the employee experience 

What's in it for you?

Nintex has a hybrid working model, enabling us to build culture, learn, and grow together. We intentionally connect and collaborate, while emphasizing flexibility with a blend of at-home and in-office work. This role is a hybrid role in our local Nintex office.

While our offerings differ from country to country, we offer our entire global workforce an array of exciting perks and benefits, including

Global Gratitude and Recharge DaysFlexible, paid time off policyEmployee wellness programs and counselling resourcesMeaningful peer recognition and awardsPaid parental leaveInvention/patenting assistanceCommunity impact, paid volunteer time, and opportunitiesIntercultural learning and celebrationMultiple tools through which to learn and grow, and an incredible global community

View more about our benefits here:

We are a 2023 Circle Back Initiative Employer – we commit to respond to every applicant. 

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