Estimator - Multi Unit Division

Company Profile

WestUrban Group is a leading Victorian builder, consistently ranked among the top three townhouse builders in the state. With more than a decade of proven experience, we specialise in Multi-Unit Developments, Medium Density Projects, High-End Projects and bespoke homes through our Clinton Grand Brand.

Our expertise spans the entire construction lifecycle - from feasibility and design coordination through to project management, site delivery, and client handover. Backed by long-standing relationships with suppliers and subcontractors, robust systems, and a highly skilled workforce, we deliver projects that meet strict standards of quality, safety, cost control, and timeliness.

Duties &Responsibilities

Project Estimating

• Perform quantity take-off for multi-unit construction projects using software and manual take-off methods.

• Prepare Bills of Quantities (BOQ) and budget estimates using Bluebeam and standard estimating tools.

• Analyse drawings, specifications, and tender documentation to identify materials, inclusions, and omissions.

• Obtain quotations and assess scope coverage; prepare comparison schedules for management approval.

• Issue purchase orders for approved trades and materials.

• Assist in maintaining the Bluebeam price database and standard cost libraries.

• Monitor project budget versus actual costs and provide variance analysis to management.

• Support feasibility costing and design stage estimates for new multi-unit projects.

Contract Administration

• Assist in the preparation and review of subcontractor agreements, scope documents, and tender packages.

• Participate in project briefing meetings with the Estimating & Technical Documentation Manager.

• Liaise with subcontractors to confirm rates, scope inclusions, and terms prior to finalising contracts.

• Manage and track subcontractor quotations, progress claims, and variations.

• Assist in the preparation of purchase orders and project cost breakdowns for material and labour packages.

• Support the administration of RFI's, EOT's, variations, and meeting minutes as required.

• Work closely with the construction team to ensure project budgets and delivery schedules are met.

WestUrban Subcontractor Management

• Maintain an up-to-date Subcontractor Register including licences, insurances, SWMS, and capacity information.

• Assist in pre-qualifying subcontractors for multi-unit projects based on compliance, capability, and capacity.

• Assist with procurement and negotiation of rates, ensuring value for money and alignment with project budgets.

• Liaise with trades and suppliers to obtain product information, negotiate pricing, and ensure selections align with budget requirements

• Support ongoing performance review of subcontractors to strengthen supply chain reliability and quality.

Technical Support

• Assist in reviewing architectural, structural, and civil drawings for cost implications and design accuracy.

• Identify discrepancies between tender and construction drawings and prepare cost variation summaries.

• Provide estimating support during the design and documentation phase to ensure buildability and cost efficiency.

• Coordinate with the Technical Documentation and Project Management teams for project setup and documentation.

• Prepare supporting data and cost summaries for client reporting or internal presentations.

Continuous Improvement

• Adhere to and support the Business Management System (BMS) with commitment to HSE and Quality processes.

• Participate in estimating workshops and internal process reviews to improve efficiency and accuracy.

• Proactively suggest improvements in templates, workflows, and data recording systems.

• Contribute to supplier relationship development and cost benchmarking.

• Collaborate with internal teams to share learnings from post-project cost reviews.

Key Performance Indicators (KPIs)

Failure to meet any of the below may result in performance review or termination in accordance with company policy.

1. Estimating Accuracy
   
   o Maintain cost estimate variance within ±3% of actual project cost.
2. Tender & Cost Planning
   
   o Complete all assigned BOQ and cost estimates within project timeframes.
3. Supplier & Subcontractor Engagement
   
   o Obtain at least three qualified quotations for each major trade package.
4. Procurement & Documentation
   
   o 100% of purchase orders, cost schedules, and documents recorded in WesHub/Bluebeam.
5. Communication & Coordination
   
   o Respond to all internal and external queries within 24 hours.
6. Quality & Compliance
   
   o Zero major non-conformances identified during internal or external audit reviews.
7. Professional Development
   
   o Attend a minimum of two internal training or supplier engagement sessions annually.

Skills & Experience

The successful candidate will demonstrate the following skills and experience:

• Minimum 2–3 years' experience in construction estimating, preferably within multi-unit or townhouse developments.

• Proficiency in Bluebeam, Excel, and project management software.

• Strong understanding of BCA, NCC, and relevant building codes and standards.

• Analytical mindset with strong attention to detail and problem-solving ability.

• Ability to manage competing priorities and meet deadlines.

• Excellent interpersonal and communication skills.

• Positive and proactive attitude with a strong commitment to learning and teamwork.

Culture & Benefits

• Progressive and expanding organisation with long-term career growth pathways.

• Structured mentorship under experienced estimating professionals.

• Exposure to large-scale residential and mixed-use multi-unit projects.

• Supportive, innovative, and multicultural workplace environment.

• Competitive remuneration package including laptop and work mobile.

Applications

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